Assistant Office Administrator III - 2 Positions at Machakos County Public Service Board

Ref: MCPSB/02/2023/054

Duties and Responsibilities

• Taking oral dictation
• word and data processing: managing e-office
• ensuring security of office records, documents and equipment
• maintaining an up-to-date filing system in the office
• operating office equipment
• managing office protocol
• managing office petty cash
• handling telephone calls and appointments
• supervising office cleanliness and undertaking any other office administrative services duties that may be assigned.

Requirements for Appointment

For this appointment an officer must have: -

• Kenya Certificate of Secondary Education, mean grade C- (minus) with at least C (plain) in English or Kiswahili Language or its equivalent qualification from a recognized Institution;
• Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC);

OR

• Business Education Single and Group Certificates (BES & GC) from the Kenya National Examinations Council in the following subjects: -
  • Typewriting III (50 w.p.m.)/Computerised Document Processing III;
  • Shorthand II (80 w.p.m.);
  • Business English II/Communications I; (d) Office Practice II;
  • Secretarial Duties II;
  • Commerce II; (9) Office Management III/Office Administration and Management III;
  • Certificate in computer applications from a recognized Institution; and