Assistant Office Administrator III - 30 Posts at Office of the Attorney General and Department of Justice

Salary and other benefits

Basic salary – Ksh 28, 620 x 1,110 – 29,730 x 1,120 – 30,850 x 1,150 - 32,000 X 1,170 -33,170 x 1,250 –34,420 x 1,300 –35,720 x 1,380 –37,100 p.m.

Allowances:

• Commuter Allowance - Kshs. 4,000 p.m.
• House Allowance - As per region deployed
• Leave Allowance - Kshs. 4,000 p.a.
• Leave Entitlement - 30 working days p.a.

Duties and Responsibilities

This will be the entry and training grade for this cadre. An officer at this level will work under the guidance of a senior officer. Duties and responsibilities will entail: Take oral dictation; Process word and data from manuscript; Operate Office equipment; Ensure security of the office equipment, documents and records; Attend to visitors/clients; Handle telephone calls and appointments; Keep an up to date filing system in the office; Supervise office cleanliness; and Undertake any other office administrative services /duties that maybe assigned.

Requirements

For appointment to the grade of Office Administrative Assistant II, CSG 12, a candidate must possess: -

• Kenya Certificate of Secondary Education, mean grade C- (minus) with at least C (plain) in English or Kiswahili Language or its equivalent qualification from recognized institution;
• Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC)

 OR

• Business Education Single and Group Certificates (BES & GC) from the Kenya National Council in the following subjects: -
  • Typewriting III (50 w.p.m.) / Computerized Document Processing III;
  • Shorthand II (80 w.p.m.);
  • Business English II/ Communications I;
  • Office Practice II;
  • Secretarial Duties II;
  • Commerce II;
  • Office Management III/ Office Administration and Management III; and
  • Certificate in Computer Applications from a recognized institution.