Assistant Office Administrator III - 32 Posts at Kenya Forest Service (KFS)

Job Description

ASSISTANT OFFICE ADMINISTRATOR III - REF KFS/AOA/III/2024 - KFS GRADE 11 - (32) POSITIONS
Entry Requirements :

• Business Education Single and Group Certificates (BES & GC) from the Kenya
• National Examinations Council in the following subjects:
• Typewriting II (minimum 40 W.P.M)/Computerized Document Processing III
• Office Management II / Office Administration and Management III
• Business English II/ Communications II;
• Office Practice II;
• Commerce I;
• Certificate in computer applications skills from a recognized institution.
• Shown merit and ability as reflected in work performance.
• Member of Kenya National Secretaries Association (KENASA).
• Fulfil the requirements of Chapter Six of Constitution.

OR

• Certificate in Public Relations and Customer Care course lasting not less than two (2) weeks from the Kenya School of Government or any other recognized institution;
• Certificate in computer applications skills from a recognized institution; and
• Shown merit and ability as reflected in work performance.
• Member of the Kenya National Secretaries Association (KENASA).
• Certificate in computer applications skills from a recognized institution.
• Shown merit and ability as reflected in work performance.
• Member of Kenya National Secretaries Association (KENASA).
• Fulfil the requirements of Chapter Six of Constitution.

An officer at this level shall report to a senior officer

Duties and responsibilities:

• Taking oral dictation;
• Managing e-office;
• Word and data processing from manuscripts;
• Preparing responses to simple routing correspondences;
• Operating office equipment;
• Establishing and monitoring procedures for record keeping of correspondences and file movements;
• Ensuring security of office records and equipment;
• Documents and records;
• Attending to visitors/clients;
• Maintaining office diary and travel itineraries;
• Maintaining an up-to-date filing system in the office;
• Ensuring security, integrity and confidentiality of data;
• Managing office protocol and etiquette;
• Supervising Office Cleanliness;
• Managing Office petty cash;
• Handling telephone calls and appointments; and
• Undertaking any other office administrative service duties that may be assigned.
• Promote public values and principles
• Mentoring and coaching