Assistant Office Administrator at Kenya Nuclear Regulatory Authority ( KNRA)

Vacancy No. KNRA/29/2023

For appointment to this grade an officer must have: –

• Diploma in Secretarial Studies from the Kenya National Examinations Authority OR Passed the following examinations from the Kenya National Examinations Authority (KNEC);
• Typewriting III (Minimum 50 w.p.m.)/Computerized document processing III;
• Shorthand III (110 w.p.m);
• Business English III/Communications I;
• Office Management III/Office Administration and Management III;
• Secretarial Duties II;
• Commerce II;
• Proficiency in Computer Applications;
• Fulfill the requirements of Chapter 6 of the Constitution.

Duties and responsibilities

• Handling visitors/clients enquiries;
• Maintaining office diary and travel itineraries;
• Receiving and distributing hard copy materials to registry;
• Providing word -processing and secretarial support;
• Ensuring security of office records, equipment and documents;
• Preparing responses to simple routine correspondences;
• Operating office equipment to include photocopying, printing;
• Recording dictation in shorthand and transcribing it in typewritten form typing from drafts, manuscripts or recording from dictation machines;
• Planning and scheduling of meetings;
• Preparing and responding to routine correspondences;
• Management of e-office;
• Managing office petty cash;
• Attending to visitors/clients;
• Handling telephone calls;
• Coordinating schedules of meetings;
• Ensuring security of office records, equipment and documents including classified materials;
• Maintaining an up-to-date filing system in the office;
• Establishing and monitoring procedures for record keeping of correspondence and file movements;
• Preparing responses to simple routine correspondence;
• Managing office protocol and etiquette;
• Supervising office cleanliness; and
• Undertaking any other office administrative services duties that may be assigned.