Assistant Office Administrator at Kenya Universities and Colleges Central Placement Service

Job Purpose

Reporting to the Director, the job holder is responsible for planning, coordinating, and managing activities for the Director in an effort to realization of the mandate of the Placement Service. Successful applicants will be hired on a two-year contract renewable on mutual agreement and subject to meeting set performance targets.

Job Responsibilities

• Assisting in preparation of reports, briefs and other documents
• Planning, managing and coordinating Directors calendar
• Coordinating Directorate Meetings – taking minutes at the meetings, collating departmental reports and making follow-up on implementation of resolutions
• Coordinating travel and logistics for the Director
• Facilitation and confirmation of the appointments and meetings being attended
• Responsible for physical assets assigned to the office of the Director;
• Handling all the administrative duties of the office of the Director
• Drafting of internal or external communication, for the Office of the Director
• Arranging for meeting venues professionally and timely
• Records Management and Information services.

Minimum Job Qualification

• Have a Diploma in any of the following disciplines; Business Administration, Business Management, or other equivalent qualification from a recognized university
• Have a certificate in the relevant computer applications from a recognised institution
• Be proficient in computer applications; 4. Show merit and ability as reflected in work performance; and 5. Demonstrate high level of confidentiality