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  • Posted: Feb 4, 2025
    Deadline: Not specified
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    We are a global team of lawyers, investigators, social workers, community activists and other professionals. We work to protect the poor from violence through 17 field offices throughout Africa, Latin America and South and Southeast Asia-and 95% of us are at work in our own countries. But we don't work alone. Our work would be impossible without the partne...
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    Assistant Office & Receptionist

    Responsibilities

    • Attending and ensuring that all incoming visitors and callers are attended to appropriately and professionally maintaining the organization’s image
    • Support in hosting visitors and guests to ensure a warm reception
    • Efficiently track movement of documents in and out of the organization to ensure an audit trail and professional handling of documents
    • Providing office support in a timely and effective manner to assure staff facilitation
    • Procuring and managing the office supplies and stationery
    • Create, maintain and build good relationships with suppliers/vendors negotiating for the best deals for the organization.
    • Receiving, recording and dispatching incoming and outgoing office letters and documents in a systematic manner and as per agreed standards
    • Processing various monthly bill payments
    • Provide support in maintaining office hygiene including office cleaning and maintenance of a neat environment
    • Support in arranging and execution of office events and logistics as required
    • Provide and serve timely snacks and refreshments for staff gatherings and meetings as per request and plan
    • Assist in monitoring, controlling and ordering office supplies
    • Make errands as per requests and plans
    • Process regular and emerging administrative obligations such as bills payment
    • Ensure timely settlement of all financial obligations such as cash reports, expense reports etc.
    • Perform other duties as assigned by the Senior Manager Administration and Human Resources

    Requirements

    • Diploma in Public Relations or Business or a related field
    • A minimum of 2 years’ experience in a busy reception or administration office
    • Fluent in written and spoken English and Swahili
    • High level of proficiency with Microsoft PowerPoint and Outlook
    • Proficiency with Microsoft Word and Excel

    Method of Application

    Interested and qualified? Go to International Justice Mission (IJM) on www.ijm.org to apply

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