Assistant Registrar (Graduate Studies) at Mount Kenya University

Education, Skills and Experience

• A Master’s Degree or a Bachelor’s Degree from a recognized University in a relevant field.
• Must have at least three (3) years’ experience in Grade 9 or at a comparable position.
• Must be Computer Literate and highly proficient in ms-word, excel, SPSS and other computer statistical analysis software.
• Must have good analytical, report writing and report presentation skills with adequate proficiency in data visualization techniques.

Duties and Responsibilities 

• Providing customer service and necessary support to postgraduate students, supervisors and instructors or individuals who have questions about performance and progression.
• Maintaining provisional result slips of academic records or other documents for postgraduate and ensure that student files/records are regularly updated.
• Ensuring postgraduate student records are organized and that all documentation are readily accessible for reference.
• Overseeing postgraduate student requests for supervision, seminars, ethical review, publications, introduction letters and relevant documents to ensure accuracy, completeness, and compliance with requirements.
• Scheduling regular allocation of supervisors, meetings, presentations, and other events on campus.
• Providing individual student weekly and monthly progress reports to the board of graduate studies.
• Develop and maintain a schedule of activities for the respective schools each semester.
• Providing guidance and leadership in implementation of policies towards research ethos at the University.
• Promoting collaborative research between students and supervisors.
• Conducting a research capacity needs assessment and advise on necessary capacity building workshops and mentoring sessions.
• Directing students to sources of funding for their projects.
• Providing data to enhance institutional research profile.

Requirements
Other Desirable Skills:

• Proven record in academic, student service or administrative roles.
• Understanding of technology applications related to records and data management processes.
• Attention to detail and deadlines.
• Excellent oral, interpersonal, and written skills.
• Problem-solving capability.
• Capacity for prioritizing conflicting demands.
• Ability to gather facts and to analyze situations objectively, and accurately.
• Solid critical thinking skills to understand student and staff issues.
• Positive attitude and ability to plan and adapt to change.
• Ability to collaborate effectively with various departments and cross-functional teams.

Deadline: Tue, 22 Aug 2023