Assistant Registrar- Three (3) Positions at Mount Kenya University

Qualification

Must have:

• Must possess a Bachelor’s Degree in a relevant field
• Must have at least three (3) years’ experience in Grade 8 or at a comparable position in MKU
• Have relevant professional qualifications.
• Key responsibilities also include
• Reporting to: Campus Registrar, Administration, Finance & Marketing, Nakuru Campus =& Deputy Director, Admissions, Registration & Career Services

Duties and responsibilities:

Assistant Registrar, Admissions- Nakuru Campus

• Maintain list and documentation of student admission, registration, credit transfers, deferment and resumption of studies.
• Prepare details applicants for admission for consideration by the Admission Committee.
• Process of student registration,
• Prepare guidelines on student orientation and participating in all aspects of student’s orientation.
• Ensure compliance to University admission criteria and processes in all campuses.
• Maintain of accurate students’ database.
• Update student nominal roll.
• Prepare student enrolment list every semester/trimester for submission to Deans Committee
• Advise the marketing department on programmes to be advertised.
• Marketing of University programs.
• Prepare summaries of applicants and their grades.
• Maintenance of student records.
• Plan and organization of the convocation ceremonies.
• In liaison with Finance office update and fees structure and compliance with policy guidelines on fee payments and class size
• Any other duties that may be assigned by the immediate supervisor.

 Assistant Registrar, Career Services, Thika Campus

• Coordinate and facilitate seminars, workshops, and training programs focused on career development for both employment and self-employment.
• Assist in surveying employers, students, and alumni, and review industry publications to identify market trends and emerging career topics.
• Support the identification of research topics and collaborative initiatives to bridge the gap between academia and industry needs.
• Conduct research and disseminate up-to-date information on job, internship, and volunteer opportunities to students through regular communication channels.
• Maintain and update a database of employers, internship providers, and other career partners for student placement opportunities.
• Provide career counseling and advisory services to students, including resume reviews, interview preparation, and job search strategies.
• Collaborate with academic departments to integrate career development activities into the curriculum.
• Organize and coordinate career fairs, employer engagement events, and networking forums to connect students with potential employers.
• Monitor the progress and outcomes of student placements and internships, and prepare related reports.
• Maintain up-to-date records and reports on student engagement in career services activities.
• Liaise with employers and organizations to promote institutional partnerships and identify new placement opportunities.
• Support alumni tracking initiatives related to employment outcomes and career progression.
• Perform any other duties as assigned by the immediate supervisor.

 Assistant Registrar, Examinations- Nakuru Campus

• Planning and coordination of setting, moderation, marking and administration of the University examinations.
• Developing examinations and maintenance of university examinations bank.
• Ensuring compliance with university examination regulations and fee policy.
• Ensuring timely procurement of examination materials.
• Preparation of examination consolidated mark sheets.
• Analyzing all examination results.
• Keeping examinations records and documents.
• Preparation and issuance of result slips, academic transcripts and certificates.
• Preparation of graduation booklet.
• Co-ordinating all matters related to graduation ceremony
• Preparation of periodic examination reports.
• Advising departmental, school examination boards and senate on matters related to examinations.
• Guiding and advising students and staff on matters related to examinations.
• Providing secretariat to all meeting related to examinations.
• Performing any other duties as may be assigned from time to time by the immediate supervisor.