Assistant Supply Chain Management Office at Jeremiah Nyagah National Polytechnic

 JNNP/ASCMO/2026/1
(BASIC SALARY KSH 28,000)

Duties and Responsibilities of an Assistant Supply Chain Management Officer

• Assist in the preparation and implementation of the Annual Procurement Plan (APP).
• Participate in procurement of goods, works, and services in accordance with the Public
• Procurement and Asset Disposal Act and Regulations.
• Prepare and process purchase requisitions, requests for quotations, tender documents, and Local Purchase Orders (LPOs).
• Maintain accurate procurement and stores records, files, and databases.
• Receive, inspect, and verify goods delivered against purchase orders and delivery notes.
• Assist in inventory management, including stock taking, stock reconciliation, and maintainingstock registers.
• Monitor stock levels and initiate replenishment requests to prevent stock shortages.
• Issue stores items to user departments and maintain proper issue and receipt records.
• Assist in supplier evaluation, registration, and performance monitoring.
• Support contract administration by monitoring supplier compliance with contractualobligations.
• Prepare procurement, stores, and inventory reports for management.
• Ensure safe custody and proper storage of institutional assets and supplies.
• Participate in disposal of obsolete, unserviceable, and surplus stores in accordance with applicable regulations.
• Ensure compliance with procurement laws, government policies, and institutional procedures.
• Liaise with user departments, suppliers, and other stakeholders on procurement and supply matters.
• Assist during internal and external audits by providing procurement and stores documentation.
• Maintain confidentiality, integrity, and professionalism in all procurement processes.
• Any other lawful duties assigned by the Supervisor or Head of Supply Chain Management.

ENTRY REQUIREMENTS FOR ASSISTANT SUPPLY CHAIN MANAGEMENT OFFICER.

• Diploma in Supply Chain Management, Procurement and Logistics, Purchasing and Supplies Management, or an equivalent qualification from a recognized institution.
• Bachelor's degree in Supply Chain Management, Procurement and Logistics, Purchasing and Supplies Management, or a related field will be an added advantage.
• Membership with the Kenya Institute of Supplies Management (KISM) is an added advantage.
• Knowledge of the Public Procurement and Asset Disposal Act, 2015 and its Regulations.
• Knowledge of the Public Finance Management Act, 2012.
• Basic knowledge of procurement procedures, stores management, inventory control, and contract administration.
• Proficiency in computer applications, including Microsoft Office Suite and IFMIS/enrocurement svstems
• Good analytical, organizational, and problem-solving skills.
• Good communication and interpersonal skills.
• Ability to work effectively in a team and under minimal supervision.
• High level of integrity, accountability, and professionalism.
• Fulfil the requirements of Chapter Six of the Constitution of Kenya on Leadership and Integrity.
• Relevant work experience in procurement or supply chain management will be an added advantage.