Associate Director of Finance and Administration at HealthRight International

POSITION SUMMARY

• Reporting to the Country Director (CD), the Associate Director of Finance and Administration is responsible for designing, guiding, directing, development and overseeing implementation of appropriate policies and systems including various internal controls in the areas of Finance and Accounts, HR & administration, and Procurement to support the implementation of HealthRight Kenya’s agenda.The job holder will engage with the NGOs board, funders and other external constituents.

MAJOR RESPONSIBILITIES
Strategic/Leadership Responsibilities

• A member of Senior Management Team contributing to HealthRight Kenya and HealthRight International’s organizational strategy, management oversight and growth
• Provide strategic direction for the organization towards financial sustainability
• Setting up and monitoring financial control systems
• Ensure donor funds are utilized in line with overall organizational goal and donor requirements
• Developing and implementing fundraising strategies
• Oversee and lead annual budgeting and planning process in conjunction with the APD
• Implement policies, management tools and procedures across the organization in Finance, Human Resources & Operations
• Analyzing and reporting on financial performance
• Participate in Board meetings and make financial presentation on organization’s financial position
• Ensure organization’s compliance to legal & regulatory requirements
• Monitor progress and changes in legal and statutory requirements

Financial responsibilities

• Financial planning, cash forecasting, funds disbursement and investment strategy implementation
• Payment requests approvals in line with project work plans and budgets
• Payments’ authorization through online banking and Mobile money
• Manage organizational cash flow and forecasting.
• Prepare donor reports as stipulated in contracts/requirements
• Prepare periodic Management reports
• Overseeing audit and tax functions

Managerial/ Supervisory Responsibilities

• Supervising and supporting the direct reports and other staff in all financial and administrative matters
• Manage teams by ensuring that human resource structures and policies are adhered to
• Ensure staff are appraised bi-annually
• Provide finance management support, mentorship and training to staff and implementing partners

Operational Responsibilities

• Oversee the payroll management
• Provide oversight in staff contracts for renewal or termination
• General office administration oversight including staff support
• Overseeing procurement processes and ensuring value for money
• Responsibility for Physical Assets, Data & Information
• Provide oversight on Equipment (Machinery, Instruments, fixtures) through maintenance of fixed assets through risk insurance policy
• Provide oversight on assets movement (location and custody)
• Manage records, data, information, and confidential information by ensuring information back up through Box, SharePoint and Google Drive
• Ensure adherence to policy guidelines on records management

Working Conditions/Environmental factors

• Works predominantly in the office with long periods of sitting usually influenced by the level of tasks.

Academic and professional Qualifications

• Master’s degree in related field
• Bachelor’s degree in commerce, Business Administration, Economics, or Finance or a closely related field
• A certified Accountant or Finance professional, such as CPA (K), ACCA, etc.
• A certified HR professional is desirable i.e. CHRP (K)
• Membership to a relevant professional body e.g. ICPAK and IHRM
• Previous relevant work experience required.
• 7- 9 years of work experience with at least 5 years in a management role.
• Experience designing, implementing, managing and overseeing financial operations for organizations with multiple field offices/projects preferably in the field of sexual and reproductive health, global health, and/or global development.
• Experience supporting financial and commercial management for comparable programs or organizations working with diverse stakeholders (governments, funders, implementation organizations)

Other Skills and Competencies
Functional Skills:

• Financial and accounts Management skills
• Forecasting skills
• Planning & Budgeting skills
• Advanced experience in QuickBooks
• Analytical skills
• Grants Management skills
• Strategic planning skills
• Advanced Computer skills particularly in MS office applications: Excel, word, PowerPoint, internet etc.
• Behavioral/Soft Competencies/Attributes:
• Interpersonal and communication skills
• Leadership skills
• Integrity
• Problem solving skills
• Attention to detail
• Interpersonal skills (empathy, emotional intelligence, active listening)
• Leadership skills
• Communication skills