Associate Management Support Officer at United Nations High Commissioner for Refugees (UNHCR)

Duties

Human Resources

• Assist in workforce planning, recruitment, and onboarding processes in coordination with HR focal points.
• Provide basic guidance on the application of HR policies and support contract administration.
• Facilitate the implementation of performance management tools and staff learning initiatives.
• Support efforts to promote diversity, inclusion, and compliance with HR procedures.

Financial Management

• Participate in the preparation and monitoring of office and operational budgets.
• Compile and verify financial data for reporting and compliance with donor and UNHCR requirements.
• Support financial trend analysis to assist in planning and resource allocation.
• Liaise with Finance colleagues to ensure timely documentation and audit readiness.

Supply Chain and Procurement

• Assist in procurement planning and ensure proper documentation of procurement actions.
• Monitor delivery of goods and services and support asset and inventory tracking.
• Coordinate with relevant staff on the use of enterprise systems for procurement and logistics.

Administrative and Office Management

• Provide support in managing administrative functions such as travel, facilities, and records management.
• Assist in the rollout of IT tools that support operational processes.
• Contribute to consistency of administrative practices across units.

Risk Management

• Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
• Perform other related duties as required.

Minimum Qualifications

Years of Experience / Degree Level

For P2/NOB - 3 years relevant experience with Undergraduate degree; or 2 years relevant experience with Graduate degree; or 1 year relevant experience with Doctorate degree