Business Administrator - Land Survey at Wisen HR Services

Location: Kilimani, Nairobi

Job summary:

Our client, a land & engineering survey, planning and GIS & digital mapping company, is recruiting a Business Administrator to join their team. Responsible for organizing the company’s day-to-day operations. Provide clerical support to managers and employees and coordinate all daily administrative activities. Should be able to ensure office policies and procedures run smoothly.

Responsibilities:

 Business Administration

• Maintain proper documentation of client projects, files, reports and any hard copies.
• Manage office diary in regard to meetings, upcoming events registrations, appointments and communicating this on time to the Supervisor
• Respond to client emails and respond in a timely manner.
• Track inventory of company assets and condition of item when checked out and returned
• Conduct orientation of new employees.
• Make travel arrangements for employees.
• Book meetings and schedule important projects and activities
• Prepare meeting rooms and refreshments for clients
• Handle queries from clients on behalf of the field team
• Maintain office cleanliness in the office (windows, floors, utensils)
• Subscribe to digital newspapers and coordinate for hard copies when digital copies are not available.
• Order office stationery and supplies.
• Deliver and collect parcels.
• Print, copy and scan office documents

Business Development

• Research, compile and accurately prepare tender documents in line with the requirements of the tender document.
• Deliver tender documents and attend tender opening meetings.
• Actively keep track of trends in the industry, sign up for events, exhibitions, meetings, networking forums and associations related to the industry.
• Seek to understand procurement procedures and financial calendars of projects by key institutions in the industry eg Government of Kenya, World Bank, UN, FAO, WHO etc

Accounting

• Develop quotations for projects as requested by clients.
• Generate invoices and follow up on payments from clients.
• Ensure timely payment of service providers.
• Oversee and manage the department’s financial and budgetary activities.
• Track expenses and company expenditure to identify areas to cut costs and improve performance.

Social Media

• Write, edit and publish engaging posts for various social networks, including Facebook, LinkedIn, Twitter and Instagram
• Select appealing images and videos to complement text
• Update social media pages with compelling company news
• Respond to questions and comments on the company’s social media pages in a timely and accurate manner

Qualifications

• Minimum work experience of 3-4 years in a similar role.
• Bachelor’s Degree in Business Administration, Finance, Sociology and any other related field
• Experience in office operations
• Business development skills
• Technical skills e.g survey data analysis and business intelligence.
• Management skills (budgeting, business knowledge and people management)
• Proficient is MS Office (Word, Excel, PowerPoint)
• Familiarity with social media platforms
• Excellent communication and interpersonal skills
• Highly organized and able to multitask
• Decision making
• Negotiation, persuasion and teamwork
• People management