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  • Posted: May 15, 2020
    Deadline: May 22, 2020
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  • A professional employer organization We contractually assume and manages critical human resource responsibilities and employer liability for businesses.
    Read more about this company

    Business Administrator - Land Survey

    Location: Kilimani, Nairobi

    Job summary:

    Our client, a land & engineering survey, planning and GIS & digital mapping company, is recruiting a Business Administrator to join their team. Responsible for organizing the company’s day-to-day operations. Provide clerical support to managers and employees and coordinate all daily administrative activities. Should be able to ensure office policies and procedures run smoothly.

    Responsibilities:

     Business Administration

    • Maintain proper documentation of client projects, files, reports and any hard copies.
    • Manage office diary in regard to meetings, upcoming events registrations, appointments and communicating this on time to the Supervisor
    • Respond to client emails and respond in a timely manner.
    • Track inventory of company assets and condition of item when checked out and returned
    • Conduct orientation of new employees.
    • Make travel arrangements for employees.
    • Book meetings and schedule important projects and activities
    • Prepare meeting rooms and refreshments for clients
    • Handle queries from clients on behalf of the field team
    • Maintain office cleanliness in the office (windows, floors, utensils)
    • Subscribe to digital newspapers and coordinate for hard copies when digital copies are not available.
    • Order office stationery and supplies.
    • Deliver and collect parcels.
    • Print, copy and scan office documents

    Business Development

    • Research, compile and accurately prepare tender documents in line with the requirements of the tender document.
    • Deliver tender documents and attend tender opening meetings.
    • Actively keep track of trends in the industry, sign up for events, exhibitions, meetings, networking forums and associations related to the industry.
    • Seek to understand procurement procedures and financial calendars of projects by key institutions in the industry eg Government of Kenya, World Bank, UN, FAO, WHO etc

    Accounting

    • Develop quotations for projects as requested by clients.
    • Generate invoices and follow up on payments from clients.
    • Ensure timely payment of service providers.
    • Oversee and manage the department’s financial and budgetary activities.
    • Track expenses and company expenditure to identify areas to cut costs and improve performance.

    Social Media

    • Write, edit and publish engaging posts for various social networks, including Facebook, LinkedIn, Twitter and Instagram
    • Select appealing images and videos to complement text
    • Update social media pages with compelling company news
    • Respond to questions and comments on the company’s social media pages in a timely and accurate manner

    Qualifications

    • Minimum work experience of 3-4 years in a similar role.
    • Bachelor’s Degree in Business Administration, Finance, Sociology and any other related field
    • Experience in office operations
    • Business development skills
    • Technical skills e.g survey data analysis and business intelligence.
    • Management skills (budgeting, business knowledge and people management)
    • Proficient is MS Office (Word, Excel, PowerPoint)
    • Familiarity with social media platforms
    • Excellent communication and interpersonal skills
    • Highly organized and able to multitask
    • Decision making
    • Negotiation, persuasion and teamwork
    • People management

    Method of Application

    Interested and qualified? Go to Wisen HR Services on wisenhr.zohorecruit.com to apply
  • Send your application

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