Capacity Building Assistant at icipe - International Centre of Insect Physiology and Ecology

Overall, Purpose of the Job

• The staff will work with other members of staff in the Capacity Building team to provide support within the Unit.

Specific Duties

• Guide scholars on relocation options based on specific International Partner Institutions (IPI) country needs.
• Provide scholars with required supporting documents to facilitate relocation to IPIs.
• Draft and share placement letters detailing scholar-specific support to IPIs.
• Support the Capacity Building Officer – doctoral scholarships to provide scholars with required documents to meet stringent sandwich program entry requirements for USA and European-based IPIs.
• Collaborate with the Capacity Building Officer – Mentorship, to support onboarding of new cohorts,
• compile and organize required documents for shared drive access by Capacity Building and finance teams.
• Support Capacity Building Officer -Doctoral Scholarships in organizing sandwich placement meetings between IPIs and AHUs, managing participants’ schedules, and sending virtual invitations.
• Document matching and placement meetings and flag action points for specific team members.
• Follow up with scholars on preparedness for matching meetings to ensure their acceptance into IPIs.
• Maintain up-to-date quarterly reporting tracker for scholars on shared drive to inform program reports.
• Continuously update the master tracker for Capacity Building and Finance teams' use.
• Perform any other tasks as may be required.

Requirements/Qualifications

• A Diploma in Business Administration, Project Management, Public Relations, or related fields
• Experience in coordination, project management and reporting, basic financial management and budget monitoring.
• At least 1 year of progressive work experience in research and project work at national and international levels.
• Advanced computer skills, including Microsoft Office Suite.
• Experience in coordinating scholarship or training programs, project management and reporting, basic financial management, and budget monitoring

Other Desirable Attributes

• At least 1 year of work experience in the design and/or implementation of training programs or mentorship platforms.
• Excellent interpersonal and organizational skills and pays great attention to detail.
• Action-oriented and resilient in a fast-paced environment.
• Ability to manage a complex and varied workload and work under pressure.
• Ability to work with multi-disciplinary groups.
• Strong relationship-building skills and ability to adapt to changing circumstances while working with a variety of personalities and priorities and multi-disciplinary groups.
• Excellent written and verbal communication skills.
• Excellent presentation skills.