Project Reporting & Controls Assistant at Burhani Engineers Ltd

Job Purpose

• The Project Reporting & Controls Assistant is responsible for supporting project planning, scheduling, monitoring, reporting, cost control, and performance management activities across construction and engineering projects. The role ensures accurate collection, analysis, and reporting of project data to facilitate informed decision-making, enhance project visibility, improve operational efficiency, and support successful project delivery. The incumbent will drive reporting excellence through data analytics, dashboard development, workflow automation, project controls, procurement planning, cashflow monitoring, and continuous process improvement while maintaining accurate project records and performance information.

Key Responsibilities

Project Planning & Scheduling

• Prepare, maintain, and update Baseline and Revised Programmes of Works.
• Monitor project progress against approved schedules and milestones.
• Update project schedules using Daily Progress Reports and field performance data.
• Conduct schedule variance analysis and recommend corrective actions.
• Support the preparation and revision of construction, mobilization, and execution programmes.
• Assist in undertaking Extension of Time (EOT) and delay impact assessments.
• Track project deliverables and ensure alignment with contractual timelines.

Project Reporting & Performance Monitoring

• Collect, validate, analyze, and consolidate project performance data from sites and departments.
• Prepare daily, weekly, monthly, and ad-hoc project performance reports.
• Generate project dashboards and key performance indicator (KPI) reports.
• Monitor progress against planned targets and identify emerging risks.
• Develop project status reports highlighting schedule, productivity, procurement, financial, and operational performance.
• Present actionable insights and recommendations to project teams and management.
• Support management review meetings through accurate and timely reporting.

Cost Control & Financial Monitoring

• Assist in preparation and monitoring of project budgets and cashflow forecasts.
• Track project expenditure against approved budgets.
• Monitor cost variances and support implementation of corrective actions.
• Support preparation of project financial performance reports.
• Assist project teams in forecasting resource requirements and project costs.
• Develop reporting tools that improve visibility of project financial performance and profitability.
• Support management with financial analytics for project decision-making.

Procurement Planning & Controls

• Prepare and maintain project procurement plans aligned with project schedules.
• Track procurement progress and monitor critical material delivery timelines.
• Monitor material requirements and procurement status across projects.
• Prepare procurement tracking reports and procurement performance dashboards.
• Support preparation of procurement documentation and summaries.
• Coordinate with project, commercial, and procurement teams to ensure timely availability of materials and services.
• Assist in identifying procurement risks and mitigation measures.

Data Analytics, Business Intelligence & Automation

• Design, develop, and maintain project performance dashboards.
• Develop automated reporting and workflow solutions to improve efficiency and data accuracy.
• Create data visualizations that provide meaningful business and project insights.
• Utilize analytical tools to identify trends, risks, productivity gaps, and improvement opportunities.
• Develop and maintain digital solutions using Python, Power BI, Power Automate, Power Apps, VBA, or equivalent technologies.
• Automate repetitive reporting, monitoring, and document management processes.
• Support digital transformation initiatives within project delivery functions.

Project Controls & Risk Management

• Monitor project performance against approved plans, budgets, and timelines.
• Maintain project controls registers and performance tracking systems.
• Identify schedule, cost, and operational risks affecting project performance.
• Support implementation of project controls frameworks and reporting standards.
• Maintain accurate project records for performance evaluation and auditing purposes.
• Assist in implementing corrective and preventive measures for project deviations.

Documentation & Records Management

• Maintain centralized repositories for project documentation and records.
• Ensure project schedules, reports, correspondence, and project controls documents are properly maintained and accessible.
• Ensure compliance with document management procedures and reporting standards.
• Facilitate version control for schedules, reports, dashboards, and project records.
• Support audit and compliance requirements through accurate recordkeeping.

Stakeholder Coordination

• Collaborate with Project Managers, Engineers, Quantity Surveyors, Procurement Teams, and Site Teams to gather reporting information.
• Coordinate reporting requirements across multiple projects.
• Support communication of project performance updates to management and stakeholders.
• Follow up on reporting deadlines and project action items.
• Prepare presentations and management reports for review meetings.

Continuous Improvement

• Identify opportunities to improve reporting accuracy, operational efficiency, and project controls processes.
• Recommend and implement technology-driven solutions that support business objectives.
• Contribute to development of reporting standards, templates, and project controls frameworks.
• Promote data-driven decision-making across project teams.
• Drive a culture of innovation, automation, and continuous improvement.

Qualifications

Qualifications

• Bachelor's Degree in Project Planning & Management or a related field.
• Full Stack Software Development certification from a recognized institution is mandatory.
• Minimum four (4) years' experience in Project Controls, Project Reporting, Planning & Scheduling, Construction Analytics, Project Management Support, Business Intelligence, Data Analytics, or a related role.
• Experience within construction, engineering, infrastructure, manufacturing, or project-based environments.
• Demonstrated experience in dashboard development, reporting automation, and project performance monitoring.
• Experience working with project schedules, procurement plans, cashflow monitoring, and management reporting.