Cashier at Action Against Hunger International

The Positions and responsibilities:

The role reports hierarchically to the proram Manager and technically to the Roving Finance Assistant -Kenya Mission.

Objective 1: Manage Base Petty Cash

• Enter advance requests in the advance book;
• Prepare petty cash Payments for the Base for Field administrators to approve
• Receive and check the eligibility of invoices submitted for payment.
• Enter purchase invoices in cash book excel to be imported to saga
• Close the cash account every month: physical counting, printing of accounting documents, check supporting documents;
• Consolidate Cash Forecast for the Base.
• Pay salary advances

Objective 2: Cash & Bank Management

• Organise and check the timely receipt of the bases’ monthly accounting
• Check accounting document information, including consistency between vouches and cash books, physical counting and balances;
• Check the bases’ electronic accounting consistency: accounting codes, project codes, budget lines, titles;
• Check and ensure invoice eligibility;
• Check accounting voucher submissions (translation, numbering, layout);

Objective 3: Review of documentation, filing & archiving

· Review of all Finance documentation at the base to ensure completeness.

· Double Filing and archiving at Base level per month per donor and filing of grants/ finance related documentation.

The above tasks are not limited and can be added to, modified or changed according to the changing needs of the department.

Objective 4: Human Resource Support

· Receiving and sharing of HR documents to new staff

· Sending of montly payroll alteration from the base to Nairobi

· Support any other HR’s activities at the base level

Internal & External relationships

Internal

• Communicate and exchange of information other departments within the organization and field staff.
• Work closely and in collaboration with the Roving Finance Assistant and Exchange of information
• Roving Finance Assistant: hierarchical relationship – technical support – exchange of information
• Logistics Officer: Payment of suppliers
• HR Manager: Exchange of information , general HR support/ clarification

External

• Suppliers : liaise with suppliers for any finance matters and payment
• Auditors: Provision of documents for audit

REPORTING RESPONSIBILITIES

• Cash and Bank Reconciliations
• Cash Forecasts
• Monthly Accountancy.

POSITION REQUIREMENTS

QUALIFICATIONS

• Undergraduate Degree in Business Management or its equivalent.
• Any level of CPA will be an added advantage
• Flexible and adaptable to changing work conditions.

SKILLS & EXPERIENCE

ESSENTIAL

• Minimum one year of professional finance or accounting experience, preferably in an NGO
• Knowledge of finance/accounting procedures.
• Demonstrated planning and organizational skills as well as verbal and written communication
• Proficiency in computer skills to include spread sheets, internet/e-mail, accounting package
• Knowledge of techniques used in maintaining balancing and classing accounts in an accounting system

PREFERRED

• Ability to pay attention to detail
• Self-starter with a strong desire to promote and implement continuous improvement  endeavors