Category Manager, Procurement and Disposal (Manager 2) at Central Bank of Kenya

Job Purpose

• The Category Manager is responsible for researching and identifying innovative procurement solutions and coordinating and managing procurement of goods works and services within a specific category of spend.

Key Duties and Responsibilities

Roles and Responsibilities

• Facilitate the consolidation and procurement of goods, works and services within the buying categories to realize economies of scale.
• Lead on developing, implementing, and reviewing procurement strategies for the whole procurement cycle in the specific category spend area ensuring approach is agreed upon by relevant stakeholders.
• Research best practice and benchmark with other top performing entities to enable development and implementation of trending sourcing strategies.
• Overall management of suppliers for the specific category spend, including supplier. development, understand the sub-contract markets and supplier relationship management.
• Plan and coordinate all interactions with suppliers to identify and realize value and reduce risk.
• Establish and maintain collaborative relationships with suppliers to ensure transparency, fairness, competition, and Value for money for goods and services procured. Maintain records on the performance of suppliers for purposes of providing performance feedback and updating service provider lists.
• Carry out negotiations as appropriate with the supplier /contractor to ensure value for money.
• Develop and maintain a buying database.
• Follow-up the buying process and update buying status of goods, works and services for category spend.
• Reassigns requisitions in Plexus ERP Supply Chain Management Module to buyers.
• Reviews bid documents before publishing in I am sourcing module.
• Activates suppliers in I Supplier portal of ERP.
• Uploads Tenders to the advertising Platforms.
• Prepares responses to procurement processes that go to the Review Board.
• Reviews and Drafts Professional Opinions.
• Develop and maintain a buying record of every purchase and update the status of every requisition placed by Departments.
• Check and verify all required specifications of purchased goods, works and services.
• Coordination with Business Areas (USER Departments) in developments of specifications and evaluation of Tenders.
• Recommendation to Governor for appointments of Tender Opening, Tender Evaluation, and Inspection & Acceptance Committees.
• Manage and monitor performance and risk for key suppliers. Develop key supplier relationship and develop strategic partnership.
• Prepare Tender documents, i.e., Tenders, Expression of Interests, Request for Proposals.
• Participate in Tender Evaluations, Inspections & Acceptance Committees for Goods, Works, and Services.
• Conduct price and contract negotiations.
• Establish framework agreements/ Implement cost reduction projects.
• Participate in cross-functional teams and projects.
• Identify and implement actions in risk management.
• Ensure all the proper documentation required for purchase orders is completed and expedites the purchase orders with suppliers.
• Support the process of quality control through inspection of delivered products and validation of commercial invoices against Banks standards in line with the contractual agreements made with third party service providers.

Branch/CBK Institute of Monetary Studies/ Currency Centre Coordination

• Manage the Procurement function at the Branches and Currency Centres for effective performance for the category of spend.
• Coordinate preparation of Tenders, appointment of Statutory Committees and recommendation of approvals for products above the threshold of 2m.
• Oversee the provision of effective administrative and logistical support for the category.
• Giving advice and guidance on interpretation and application of Public Procurement Asset and Disposal Act 2015 and Regulations to stakeholders for category spend.
• Sensitization of buyers in the Branches, Currency Centres and CBK Institute of Monetary Studies.
• Any other assigned roles and responsibilities.

Qualifications

• Bachelor’s Degree in Business Administration, Procurement and Contract Management, Supply Chain Management, or related field.
• Member of Kenya Institute of Supply Chain Management (KISM) or equivalent.
• Master’s \degree in Business Administration, Procurement and Contract Management, Supply Chain Management or equivalent (added advantage).

Work Experience

• At least eight (8) years’ experience in Procurement/ supply chain management and logistics/operations; three (3) of which should be at a Managerial capacity.

Competencies

Technical Competencies

• Procurement Legislation - Clear understanding of the PPADA 2015 and other guidelines
• Service level agreements/Commercial Acumen/Supplier Relationship Management
• Knowledge and experience in procurement Systems.
• Political and market awareness – understanding sensitivities, policies, developments and how they influence service delivery.

Functional/Behavioral/General Competencies

• Budgeting and planning –experience and ability to define the departmental and organization
• wide budgets and to advise on budgeting implications for strategy realization.
• Risk Management-experience in identifying procurement and operational risks, developing mitigating measures and monitoring mechanisms.
• Project Management – ability to plan activities logically to ensure deliverables and timelines
• Highly analytical and ability to challenge status quo based on quantitative facts and impacts.
• Resilience –withstanding strategic and operational challenges and maintain momentum.
• Integrity, honesty, and ethics- ensures ethical practices and integrity.
• Leadership and management-of buyer teams/ Communication.
• Performance Management and team building.
• Decision making –strategic decisions in a timely and effective manner and to be accountable for decision making within departmental and role allocation and advise departments on major strategic implications and critical decisions required.
• Professionalism –maintains a professional approach based on ethics and CBK values.
• Customer orientation-is customer focused striking a solid balance between external and internal customer demands.