Chief Financial Officer at Ports Sacco

Role Purpose

Reporting to the Chief Executive Officer, the individual will provide leadership in the development and implementation of sound and proper financial planning in the SACCO. The individual shall oversee the Sacco’s administrative and financial activities, including being responsible for the finance and accounting staff who perform operational functions, and serve in a strategic advisory role for the CEO and the Board of Directors.

Key Responsibilities
Managerial / Supervisory Responsibilities

• Manage the Sacco’s financial planning.
• Liaise with the CEO and advise on the development and implementation of the Sacco’s strategy plan.
• Analyse and manage the organization’s liabilities and investments.
• Plan, implement and manage investment strategies.
• Establish internal financial control systems and regularly monitor their operations adequacy and efficiency.
• Co-ordinate external financial audit.
• Oversee compliance with all tax, statutory deductions and remittance on due dates.
• Prepare and present Board papers/reports as directed by the CEO from time to time.
• Represent the Sacco in industry forums and/or engagements on behalf of the CEO.
• Coordinate external engagements and correspondences with key partners, e.g. banks, consultants and apex bodies.
• Ensure all stakeholders are relating well with the Sacco, i.e. Staff, Board of Directors and other external stakeholders.
• In charge of the procurement function of the society and ensures that all supplies of the society are done in compliance with procurement policy.
• Prepares society procurement plans and ensures that tender documents are properly prepared and presented to the board.
• Ensure that all procurement is done in accordance with the procedures as per procurement policy and that it is in compliance to the internal and external audit requirements.
• Human Resource Planning for all staff to ensure that all staff are optimally utilized.

Operational Responsibilities / Tasks

• Oversee the implementation and management of operational plans.
• Financial forecasting and modelling based on the Sacco’s past performance and on internal and external factors that may affect revenue and expenses.
• Review and analyze departmental level forecasts to create profit projections for the CEO and the Board.
• Manage deposit mobilization plans and capital structure.
• Track and ensure cash flow is appropriate and sustainable (Liquidity management).
• Oversee FOSA department activities in relations to Finance.
• Preparation of timely and accurate management reports on the issues that fall under his/her department (financial report, SASRA report).
• Maintain complete records of finances for the SACCO.
• Ensure timely preparation and submission of statutory returns.
• Co-ordinate preparation of annual operational and capital budget.
• Co-ordinate functions within the department, mentor, and appraise staff.
• Authorize and control payments.
• Keeping and monitoring the cheque books.
• Preparation of work plans, targets (KPIs) and periodic evaluation of staff performance appraisal within the department.
• Manage and retain relationships with various vendors/suppliers to ensure their performance as per service level agreements.
• Adhere to the law and all Sacco policies.
• Performs any other duty assigned by the CEO and the Sacco.

Essential Skills and Key Attributes

• Decision making skills.
• Diplomacy and Negotiation skills.
• Analytical skills.
• Problem Solving skills.
• Resource mobilization skills.
• ICT skills.
• Policy formulation skills.
• Corporate Governance skills.
• Emotional Intelligence skills.
• Interpersonal skills.
• Good Communication skills.
• People Management.
• Confidentiality.
• Team player.

Qualifications and Experience

• A business degree in finance or a related field from a recognized learning institution.
• A Master’s degree in business or finance or a related field from a recognized learning institution.
• CPA (K) and a current member of ICPAK.
• Minimum of KCSE Grade C+ (plus).
• A minimum 10 years’ experience, with at least 7 years of them in a senior management role in a Sacco (or similar financial institution).