Chief Manager Planning, Research and Knowledge Management at Office of the Controller of Budget (OCOB)

Job Purpose
Responsible for coordinating effective strategies in planning, resource mobilization, performance management, monitoring and evaluation, quality management systems, and knowledge management.

Key Responsibilities/ Duties / Tasks

Duties and responsibilities will entail:

• Coordinating, developing, and implementing policies, strategies, frameworks, work plans, legislation, guidelines, standards, procedures, and regulations on Planning, Research, Monitoring, and Evaluation for the CoB.
• Overseeing the review and making of recommendations on the County Fiscal Strategy Papers and Budget Policy Statement in line with section 8 of the Controller of Budget Act, 2016.
• Ensuring the collection and collation of macroeconomic and socio-economic fiscal data and preparing and implementing CoB’s Quality Management Systems (QMS).
• Establishing internal monitoring, control systems, and procedures, updating the department's Risk Management Register, and monitoring and implementing business continuity plans.
• Coordinating the CoB strategic plan and service charter development and reviewing and promoting Business Process Re-engineering (BPR) at CoB.
• Ensuring proper analysis of formats for requisitions for approvals of withdrawals of funds to devise innovative ways of deterring malpractices and fraud.
• Coordinating implementation of research on compliance to budgetary ceilings by Parliament on national and county government expenditure in line with section 5(d) of the Controller of Budget Act, 2016.
• Coordinating research and preparation of special reports on particular issues upon request by the President or Parliament in accordance with Article 254 (2) of the Constitution.
• Ensuring the review and making of recommendations on County Fiscal Strategy Papers and Budget Policy Statements are in line with section 8 of the Controller of Budget Act, 2016.
• Coordinating feasibility studies and service delivery surveys on matters that come to the attention of the CoB.
• Coordinating establishment and maintenance of data information and documentation centres for information sharing and replicating innovations and patenting of intellectual property rights and updating platforms for knowledge management and learning.
• Monitoring and preparing budget implementation reports per Article 228 of the Constitution.
• Monitoring, evaluating, and making appropriate recommendations on projects and programmes and ensuring accounting officers from public entities comply with and implement the recommendations of the CoB reports.
• Ensuring review of the draft and approved Budget Policy Statement and making appropriate recommendations.
• Coordinating the assessment and reporting on the achievements of the programmes and projects and capacity building on public participation in programmes and projects based on budgeting and budget implementation.
• Steering the development and implementation of business continuity plans for the department.
• Ensuring the development and implementation of the department’s strategic plans, budgets, and performance contracts, as well as mentoring and coaching staff.
• Developing, implementing, and reviewing resource mobilisation and marketing policies, strategies, and programmes.
• Reviewing and analysing information and preparing reports and documents on activities related to funding partners and fundraising.
• Assisting in developing the agenda on Resource Mobilization and Partnerships.
• Preparing reports for donors and relevant agencies.
• Participating in drafting and revising agreements with donors.
• Identifying and mapping potential and emerging funding sources and assessing their current usage and potential for the future.
• Coordinating the development of proposals for funding and effective marketing.
• Identifying key strategic partners and maintaining a database.
• Developing a budget for the department.
• Evaluating the performance of staff in the department.

Job Dimensions

Financial Responsibility

• Developing and implementing the budget for the department.

Responsibility for Physical Assets

• Responsible for the assets assigned by the Office of the Controller of Budget as per the office’s asset register.

Decision Making / Job Influence

• Strategic
• Advisory
• Financial
• Analytical

Academic Qualifications

• Bachelor’s degree in any of the following disciplines: Statistics, Economics, Actuarial Science, Policy Management, Business Administration, Monitoring and Evaluation, Project Management, Quantity Surveying, Information Science, or equivalent from a recognised institution.
• Master’s degree in any of the following disciplines: Economics, Statistics, Actuarial Science, Policy Management, Project Management, Business Administration, Monitoring and Evaluation, Quantity Surveying, or equivalent from a recognised institution.

Professional Qualifications / Membership to Professional Bodies

• Membership in good standing with a relevant professional body.

Previous Relevant Work Experience Required

• Satisfactorily served for a minimum cumulative period of fifteen (15) years, three (3) of which must have been at the grade of Principal Planning and Research Officer.

Functional Skills, Behavioural Competencies/Attributes

• Certificate in leadership course lasting not less than four (4) weeks from a recognised institution.
• Proficiency in computer applications.
• Met the requirements of Chapter Six of the Constitution.
• Shown merit and ability as reflected in work performance and results.