Chief Supply Chain Officer at Kenya Pipeline Company (KPC) Limited

Grade KPC 4

An Officer at this level may be deployed to perform duties in any of the following functional areas:

Job Specification

1. Purchasing & Warehousing
2. Provide leadership in the development and implementation of procurement policies and procedures, and actively participate in the continuous development of KPC’s Supply Chain strategy.
3. Design and drive the sequence of processes, dependencies and definition of the desired outcomes, while partnering with key users.
4. Oversee Supplier Relationship Management (SRM) with suppliers, contractors and other stakeholders to ensure value for money is achieved in each functional process.
5. Managing all procurement documentation repository (Paper and electronic), supplier information and all other procurement related documentation as per policy.
6. Enforce compliance of Public Procurement and Asset Disposal Act, 2015 (PPADA, 2015) and related regulations including statutory reporting both statutory and administrative.
7. Develop and implement best practices in procurement processes in order to offer excellent customer service to users and value for KPC
8. Drive team performance management to achieve divisional goals though development of KPI’s and performance measurement and tracking.
9. Coordinating periodic market surveys and continuous registration of suppliers.
10. Build expertise in category management and overseeing the management of projects and contracts in partnership with user departments.
11. Any other duties relevant to the function

Tender & Contracts

1. Provide leadership in the development and implementation of tenders and contracting process, policies and procedures, and actively participate in the continuous development of KPC’s Supply Chain strategy.
2. Design and drive the sequence of Tenders and Contract management activities, dependencies and definition of the desired outcomes, including the comprehensive Tender Secretariat Affairs Management.
3. Oversee Supplier Relationship Management (SRM) with suppliers, contractors and other stakeholders to ensure value for money is achieved in each functional process.
4. Managing all tender documentation repository (Paper and electronic), supplier information and all other procurement related documentation as per policy.
5. Enforce compliance of Public Procurement and Asset Disposal Act, 2015 (PPADA, 2015) and related regulations including statutory reporting both statutory and administrative. Where applicable, coordinate and implement decisions of the Tender committee (TC) in line with the PPAD 2005
6. Develop and implement best practices in Tenders and Contract management processes in order to achieve excellence in contract management maximize value for KPC
7. Drive team performance management to achieve divisional goals though development of KPI’s and performance measurement and tracking.
8. Oversee the preparation and Submitting quarterly reports to government agencies.
9. Lead in the reporting and tracking of all contract management activities across the company
10. Any other duties relevant to the function

b) Person Specification

1. Bachelor’s Degree in Procurement, Purchasing & Supplies, Logistics or any recognized equivalent.
2. Post graduate qualification in Purchasing & Supplies Management if the first degree in not in any of the above.
3. A minimum of eight (8) years’ experience four (4) of which should be at a Senior management level in relevant work.
4. Full membership to a professional body either KISM or CIPS or both.
5. Management Course lasting not less than four (4) weeks
6. Proficiency in computer applications.
7. Fulfilled the requirements of Chapter Six of the Constitution
8. Demonstrated competency in work performance

Key Skills and Competencies

1. Good communication skills;
2. Interpersonal skills;
3. Team player;
4. Negotiation skills; and
5. Analytical skills