Commercial Administration Assistant at BURN

About the role
The Commercial Administration Assistant will provide administrative, coordination, and reporting support to the Commercial function, working closely with the Global Commercial Director and cross-functional teams. This role is primarily operational and organisational, ensuring smooth day-to-day administrative support across Commercial activities, with no strategic decision-making responsibility.

Duties and Responsibilities

• Administrative & Organisational Support
  • Provide day-to-day administrative support to the Global Commercial Director.
  • Manage calendars, meetings, schedules, and logistics, including preparation of agendas and minutes where required.
  • Organise files, documents, and records to ensure accurate and timely access to information.
  • Support document preparation, formatting, and version control.
• Reporting & Data Support
  • Assist in compiling routine reports, trackers, and summaries for Commercial activities.
  • Maintain and update data trackers, spreadsheets, and dashboards as instructed.
  • Support follow-ups on data requests from internal teams.
• Follow-ups & Coordination
  • Track action items arising from meetings and follow up with relevant stakeholders.
  • Coordinate communication between Commercial teams and other departments such as Finance, Operations, and Supply Chain.
  • Support internal coordination to ensure tasks and deliverables are completed on time.
• Cross-Team Support
  • Provide general administrative support to the wider Commercial team as required.
  • Assist with coordination of internal meetings, workshops, and team activities.
  • Support ad-hoc administrative tasks related to Commercial projects and initiatives.

Skills and Experience

• Bachelor’s degree in Business Administration, Commerce, Management, or a related field.
• 2 years’ experience in an administrative or coordination role.
• Experience supporting senior managers or directors.
• Strong organisational and time-management skills.
• High attention to detail and accuracy.
• Good written and verbal communication skills.
• Ability to manage multiple tasks and follow up independently.
• Proficiency in Microsoft Office and Google Workspace tools.
• Ability to work collaboratively with cross-functional teams.
• Highly organised and reliable.
• Proactive and able to work with minimal supervision.
• Professional, discreet, and able to handle confidential information.
• Willingness to learn and adapt in a fast-paced environment.