Complaints Handling Officer at I&M Bank

JOB SUMMARY:

The role holder will be responsible for end-to-end complaints management / resolution and monitoring the Banks Complaint Management System This includes ensuring that all complaints raised are captured in the Complaint Centre system, assigned to the correct resolvers and resolved within the shortest time possible.

KEY DUTIES AND RESPONSIBILITIES:

 The incumbent will report to the Team Leader-Complaints Handling and will be responsible for:

• Tracking in order to ensure all Customer Service Officers, Branch and other bank staff utilize the Finacle CRM to capture and log complaints
• Proper monitoring of complaints logged in to Finacle CRM to ensure timely and satisfactory closure of Customer Complaints raised.
• Following up with reporters and resolvers for constant updates on complaints
• Regular following up of Issues to ensure outstanding issues are dealt with and customers are updated on the same
• Monitoring and escalating recurring Issues to improve on the level of service to customers
• Implementation of the Bank’s Complaints Management Strategy
• Conducting Voice of the Customer Surveys on the Complaints resolution process.
• Communicating to customers upon receipt and closure of the complaint in writing as stipulated in the Consumer Protection Guidelines.
• Handling Customer complaints and Queries on E-mail

QUALIFICATIONS AND COMPETENCIES:

• Business related degree holder from a recognized University
• Banking qualifications desirable
• Customer service qualifications
• A minimum of 2 years relevant experience preferably in a financial institution preferably a bank with familiarity to the call centre function
• Excellent verbal and written communication skills
• Excellent time management skills
• Excellent report writing skills
• Good interpersonal skills and ability to interact with all levels of personnel within and outside the Bank.
• Ability to pay attention to detail and work under minimum supervision
• Computer literate
• Respect for customer and business confidentiality
• Good problem solving and analytical skills.
• Good judgement and decision-making skills.