Consultancy for the Development of Water Safety Plan for Kibwezi Makindu Water and Sanitation Company Limited at Millennium Water Alliance

Scope of Works

• This will include but is not limited to the following tasks and shall make reference to the Guideline on Water Safety Planning 2019 (WASREB) and the WHO 2024 Water safety- Guidelines for drinking-Water Quality.
• Assembling the core WSP team is a prerequisite step for identifying stakeholders to participate in water safety planning, advocating for the process, raising awareness, and involving all concerned parties. The WSP team will comprise of:
• Representatives from the county government's relevant departments.
• Representatives from the utility, including the technical team, engineers, and water quality staff.
• Representative(s) of national government agencies responsible for water resources management, regulation of drinking-water quality and surveillance, and environmental management.
• Representative(s) of government agencies responsible for water infrastructure investment policy and regulation of utilities.
• Representative from private sectors, community-based organizations, Water Resource Users Associations (WRUAs), community leaders, water users, and institutions.
• The consultant will coordinate a consultative workshop with the relevant identified stakeholders to ensure they are appropriately briefed to create awareness of the water safety plan and to discuss the concept of WSPs, their benefits (provide presentation), and how they are developed and implemented. The consultant will also assemble a WSP development and implementation team that has a wider knowledge and expertise of the entire water supply system, i.e. understand water abstraction, transmission, treatment, and distribution, including the corresponding hazards that can potentially affect the water safety from the catchment to the consumer. Besides the involvement of the experts with the desired WSP knowledge, the team may also include relevant identified stakeholders.
• Describe the existing water system, including flow charts showing sources, control points, and users. The basic elements for describing the water supply system would cover the whole system from the source (catchment) to the endpoint of supply (the customer) and document the inputs and outputs even if they do not operate all the time. The flow diagram could be taken on-site to check its accuracy and local knowledge.
• Identify hazards and hazardous events and risk assessment for the preparation of a preliminary WSP**.** This would establish the:
• Chemical, physical, and/ or biological properties determine mobility and persistence in the water supply system.
• Health relevance of the identified hazards.
• Possible maximum amount of pollution.
• Type and time pattern of pollution i.e. point versus diffuse sources and continuous or periodic release of contaminants into the water supply system.
• Relevant pathways of contaminants / or pollution transport in the entire water supply system.
• Indicators by which drinking-water safety improvements will be measured.
• Level and responsibilities of ongoing WSP coordinating functions or teams; and
• Cost implications for any of the recommendations proposed including for any goods, equipment, and capacity building during project implementation (expressed in capital and recurrent costs).
• Identify the need for institutional capacity and infrastructure improvements to improve water safety.
• Determine and validate control measures, re-assess and prioritize risks identify control measures for each of the identified risks that are considered relevant, and validate by monitoring and other checks, including monitoring plan (when, frequency, criteria).
• Develop, implement, and maintain an improvement plan – The process will involve review, documentation, and formalization of the practices that are not working and address any areas where improvements are needed.
• Define monitoring of control measures - describe the complete water supply system, from catchment to consumer. The system description should also include non-piped water supply and water vending within the utility service area.
• Prepare management procedures:*develop an elaborate management procedure for the routine operation and maintenance activities when the system is operating under normal circumstances as well as a specific procedure in case the system is operating in ‘incident situations. This is an essential part of the WSP that should be developed by experienced staff and should be updated regarding the implementation of improvement plans and revision of incidences/emergencies. All activities undertaken including the duties of each staff should be well captured in this management procedure to ensure nothing is left out and to enhance the accountability of each staff.
• Develop supporting programs: Develop activities that will enhance the development of peoples’ skills and knowledge are referred to as supporting programs. They include training, research, and development. Programs may be in place but may not be regularly done. In such a case, these programs should be reviewed to check why they don’t run regularly and address all loopholes/constraints.
• Water Quality sampling and testing. As part of the scope, the consultant will conduct water quality testing for all raw water sources, treated water at storage points, and at selected consumer points to establish the baseline. The utility will provide a list of these sampling points. Further, the consultant should map the current sampling points (if they exist) and determine the optimal number of sampling points based on the size of the water supply network. All water quality tests should be conducted in accordance with acceptable sampling and sample transportation techniques that mitigate sample contamination. Water quality testing should be done at an accredited laboratory.

Deliverables

The successful bidder will be required to provide deliverables along the timelines specified in the table below within an overall timeframe of 4 months from contract signing.

Deliverables

Timelines

Inception Report elaborating the methodology that will be used for the development of the WSP.

2 weeks after contracting

Draft Water Safety Plan for review by stakeholders. All water quality test results should be annexed.

1 month after the WSP team assembly

Stakeholder Validation Workshop: one-day stakeholders’ workshop to validate the draft WSP and obtain feedback

2 weeks after the submission of the draft report

Final Water Safety Plan in soft copies incorporatingall feedback from stakeholders. The plan should be graphically designed

1 month after the validation workshop

Qualifications and Experience

• The technical expert/firm should have relevant qualifications in Water Engineering, Water Resources Management, Public Health, or other relevant disciplines. The technical expert/lead technical expert should have at least 10 years of relevant sector experience.
• The expert should be able to demonstrate previous experience in leading the preparation of Water Safety Plans. Knowledge of current Water Sector Acts, policies, and regulations is highly preferred.

MWA Responsibilities

• Logistical (Travel only) support while in the field during the development of WSP
• Conference facilities for workshops
• Organizing and mobilizing relevant stakeholders

Duration of the Assignment

3.5 months.