Consultancy Services to Develop Project Information Management System for Data Collection and Reporting at Child Fund International

Purpose of the assessment

ChildFund is seeking to engage the services of a reputable and experienced consultancy firm or individual to develop and implement a secure web and mobile based data collection, analysis and reporting system. The system should be a digital platform(s) that can be accessed both online and offline, and usable by primary data collectors with low levels of education for routine data collection. The system should be easy to use project staff in the entry, analysis, tracking and reporting during project implementation thereby improving data quality. The proposed system will promote good governance, transparency, and accountability with a specific focus on strengthening integrity of the data collected. Data analysis and visualisation will improve the quality of feedback to management and aid in improving the decision-making process. This project seeks to improve the data collection, data analysis and reporting processes for ChildFund through the implementation of a fully integrated digital data collection and reporting system

Specific Objectives

• To ease the process of collecting primary data in the field while ensuring accuracy and completeness
• To provide a means and ease of consolidating the collected data from the field, analysis and reporting of data.
• To ease the process of validating and verifying the data collected from the field
• To enhance tracking of beneficiaries by helping eliminate double or triple reporting of project clients/beneficiaries being reached by various project activities in the various implementation platforms
• To give users at all levels of management an integrated, secure and consistent data source from which they can derive business intelligence for reporting and decision support.
• To provide am easy to use dashboard of indicators for high-level decision-making processes.
• To provide training tailored to meet the specific needs of end users.

Scope of Work

• Develop the interlinked modules for specific target beneficiaries planned and reached by different activities to improve evidence-based reporting meeting the donor requirements.
• Train and transfer the required knowledge and skills to Develop and set up an automated fully-fledged cost-effective MIS system with capabilities to export and import data to support the monitoring of program performance.
• Develop offline and online systems where data will be entered on the offline system and then synchronized to the online system after uploading.
• Provide technical support/training to MEAL and program staff on the use and maintenance of the system once it has been set up.
• MEAL staff to run and troubleshoot the system using the advanced MIS system to allow them to make further improvements or changes to the system for implementation and sustainability purposes. The MIS system should be able to pick services provided to the beneficiaries as on the data capture tools for different interventions.
• Carry out corrective and adaptive maintenance to improve the database when necessary.

Qualifications of Consultant (s) 

For carrying out this consultancy, a consultant/firm, with expertise in the implementation of child development programs information systems is required.

• The suitable candidate for this assignment or the lead consultant of the consulting firm should have at least;
• Possess a Bachelor’s Degree in Management Information Systems, Computer science, Information Technology or any other related discipline.
• Must have worked or participated in the management information system architecture design in at least two different projects with certificates of good performance from his/her past clients.
• Proven ability to adjust the database as required by the MEAL department within 6 months after the deployment.

Note: The consultant is expected to attach his/ her CV, and list of at least 3 similar assignments successfully completed. If it is a company, attach a certificate of registration company profile, CV of the lead consultant and list of at least 5 similar assignments successfully completed