Consultant to Support the Micro and Small Enterprise Authority (MSEA) to Develop Monitoring Tools at SNV Netherlands Development Organisation

Scope of the assignment

The primary objective of this consultancy is to procure a consultant who will:

• Develop a standardized M&E framework with consistent indicators and data collection methods. This framework will assess the impact of current entrepreneurship support policies, monitor all programmes undertaken by the Authority to ensure compliance with the set standards, and other services in alignment with MSEA's mandate.
• Establish an effective MSME tracking system that will enable the Authority to track vertical growth of MSMEs and enable MSEA to identify level of growth of MSMEs (Pre-seed, Early seed or scalable MSMEs) and provide targeted support services towards enabling vertical growth of MSMEs.
• Implement a data management system for efficient collection, storage, and analysis, and reporting of program data ensuring data quality control and verification.
• Establish clear performance indicators to track program effectiveness and measure progress toward policy and program goals.
• Develop capacity to analyse and report on program performance data to inform strategic planning, resource allocation, and program decisions.
• Establish a system for data transparency, allowing for the sharing of program results to demonstrate the impact with stakeholders while ensuring data security and privacy.
• Establish an effective data collection system and reporting forms for capturing qualitative and quantitative information, incorporating features that allow both direct user entry and data uploads in different file formats.

Expected deliverables.

• Standardized M&E framework: with consistent indicators and data collection methods
• Functional System: A working online web platform that seamlessly integrates the above functional and technical requirements.

Comprehensive Documentation

• Project management
• Architecture overview
• API (Application Programming Interface) and endpoints documentation
• System Deployment instructions
• User Training Manuals: A reference for the staff to better utilize the platform.
• System Administration and End-User Training: Training for both administrators and other staff who will be using the system.
• Testing and Validation: Confirmation that the system is fully functional to the agreed requirements.
• System Maintenance and Support: There will be maintenance and support throughout the IYBA-SEED & MSEA project life cycle
• Reporting templates: template for monitoring 2 specific reforms (to be identified) related to MSEA’s and IYBA-SEED’s mandates. 
• First monitoring report: report based on M&E data collected, including actionable recommendations on business environment reforms to be adopted, implemented, or improved, with regards to (very) early-stage business, with a specific focus on women and youth entrepreneurs.

 Monitoring and Evaluation

• As part of the monitoring and evaluation requirements for the IYBA-SEED project, the consultant(s)/firm of consultants shall collect data for the relevant log frame indicators based on the agreed methodology and tools defined in the IYBA-SEED MEAL strategy.
• Indicators definition sheets and templates of data collection tools (including surveys, interview guides, attendance lists, etc.) will be provided by the IYBA-SEED project at the beginning of the assignment to facilitate data collection by the consultants.

Qualifications

The minimum competencies and qualifications include:

Team Leader

• At least a master’s degree in Monitoring and Evaluation, Project Management, Business Management, Economics, Information Technology or any other closely related field.;
• At least seven (7) years of professional experience in designing M&E framework, databases and systems development, with proven programming skills.
• At least 5 years’ experience in design and delivery of robust, relevant and timely evaluation strategies and reviews of development interventions using qualitative and quantitative methods.
• At least 10 years’ experience in designing and applying robust and appropriate performance monitoring and results frameworks (including expertise and experience in indicator development, testing and data collection / analysis).
• Minimum of 7 years’ experience in Managing/ Leading Monitoring and evaluation projects of large, complex and long term.
• Experience in generating data to demonstrate programme effects for different segments of the population.
• Demonstrable experience in using reviews and evaluation as a tool for lesson learning.
• Minimum of seven (7) years of relevant consultancy experience in any of the following: development planning, policy analysis, or monitoring and evaluation of Donor Funded Projects.

Team Member-System Developer

• At least a master’s degree in information technology, Data Science or any closely related filed.
• He/she should have a minimum of 5 years’ prior experience in designing, developing and supporting implementation of computerized and web-based MIS systems.
• Demonstrable experience in working with Donor Funded Organizations
• Considerable experience in design and operationalization of similar automated systems at regional level is an added advantage.
• Minimum of 4 years’ experience in training & development on the use of a M&E systems
• Experience working in the Agricultural Sector is essential

Interested firms are requested to submit the following:

• A Technical proposal detailing their interpretation of the above ToRs including, work schedule and a detailed plan of activities.
• A Financial proposal in Kshs (must be inclusive of all applicable taxes in Kenya)
• Detail Curriculum Vitae which should include samples of previous similar consultancy work.
• Three references
• Company registration certificate
• Local office operating license
• Tax compliance certificate and PIN.