Contracts and Compliance Manager at Palladium International

Roles And Responsibilities

• Design and conduct contracts, subaward and consulting assignment solicitations and advertisements.
• Lead competitive procurement processes, draft agreements, and develop related contracts and subaward documentation.
• Review and maintain contracts with partners and implement a strict compliance checklist on contractor activities, budgets, and processes.
• Lead negotiations with contractors and applicants on awards, processes, and execution.
• Conduct due diligence and negotiate agreements with contractors and sub awardees.
• Oversee the administration, compliance, and implementation procedures of contracts and subawards, and ensure compliance with USAID contract and grant regulations including procurement regulations.
• Direct fund transfers after reviewing financial reports and ensuring compliance with contracts and subaward agreements (in coordination with technical staff).
• Conduct tracking and reporting, ensuring timely usage of funds as per annual work plans
• Issue instructions and provide guidance to contract and sub awardees for the Branding and Marking Plan and Monitoring and Evaluation of grant implementation practices.
• Direct and oversee contracts and subawards close out and final reporting
• Any and all other project-related tasks as required by the Chief of Party and Palladium HQ

Position Requirements

• Advanced degree in relevant subject (MBA, MA in Business, Economics, Finance, Procurement, etc.)
• At least 5 years of experience in contracts, subawards, or grants management
• Microsoft Office Suite proficiency and the ability to operate spreadsheet and word-processing programs at a highly proficient level Proactive problem-solving, decision-making, and good judgement skills
• Attention to detail and ability to perform multiple tasks and balance competing priorities effectively and efficiently
• Ability to communicate effectively with managers, colleagues, service providers, and clients
• Experience working on USAID or other donor-funded programs of a similar size
• Knowledge of USAID policies, procedures, and reporting requirements preferred
• Experience working for large donor organizations such as USAID preferred
• Local Kenyan candidates are preferred
• Written and oral proficiency in English required