East Africa - Regional Administrator at COOPI

Main responsibilities

BUDGET

• Cooperates with country administrators to draft the new budget of a new project in conformity to the plan and to the sustainability of the Regional Coordination;

PROJECT MANAGEMENT

• In the beginning of the project, receives the procurement plan from the Project Manager through Country Administrator, verifies the congruency of this plan to the budget and necessary procedures, then uploads it into the internal data base;
• Once requested to the Headquarter, receives the Italian Costs of the area of his/her competences and will send it to the Country Administrator;
• Carries out the monitoring of procurement’s development, receiving from country missions the new procurement processes; reviews the procurement packages to ensure that they are in line with COOPI procedures ad donors requirements, endorsing the Procurement Orders approval;
• Makes sure of a continuous congruity between the project and country’s accountability, verifying the coherency between accountability and internal documents;
• Verifies and monitors grants to receive;

RECRUITMENT AND TRAINING

• Participates to the recruitment process of new admin candidates: interviews, tests and final evaluation;
• Evaluates the Country and Project Administrator at the end of the contract;

BALANCE

• Verifies the correct and complete of data compilation of each country regarding the balance and data transmission to the Headquarter;

REPORT (INTERIM OR FINAL REPORT)

• Pans and monitors the time taken to produce reports to represent in Italy and abroad, specifically in his/her area of competence;
• Verifies and approves the interim and final financial reports that are made on site. Finalizes and approves the final reports that should be transmitted by Milan. Completes the project reconciliation;
• Supports the audit activities in the Headquarter for his/her countries of reference;
• Verifies and analyses reconciliation;

OVERSIGHT, COORDINATION AND MONITORING

• Provides support in the preparation of the annual country budget;
• Prepares the Regional budget and its periodical monitoring;
• Supports the work’s organisation of the Country Administrators by providing work instructions (priorities, forms);
• Ensures the sustainability of the Regional coordination and the discharge Headquarter’s services;
• Prepares and verifies the account and the administrative data requested by the Headquarter;
• Verifies that periodical monitoring are activate in the financial aspects of each country of his/her competence;
• Updates data for the elaboration of budget sheets;

Requirements

Essentials

• University degree in social sciences, business or technical sciences;
• A minimum of five years of relevant working experience is required;
• At least three years of demonstrated successful experience in international relief and development in African countries in a similar position is required;
• Knowledge of the main international donors (ex. EU, ECHO, UN Agencies);
• Experience in logistics, procurement and security matters is a strong advantage;
• Demonstrated effective verbal and written communication, negotiation skills, multi-tasking and organizational skills;
• Proven capacity to work in a team is essential. Experience in managing staff is an advantage;
• Experience in liaising with governmental/local authorities, IOs and NGOs.;
• Demonstrated ability to work in stressful environments and under pressure;
• Experience in working in conflict-prone environments a plus;
• Fluency in English language;
• Computer literate;

Desired

• Previous experience in COOPI overseas will be an asset;
• Knoweledge of Italian Donors (AICS) will be an asset;
• Knowledge of the Italian Language will be an asset;