Country Coordinator at CultivAid

Position Overview:

• The Country Coordinator – Kenya will oversee Human Resources and Administration in Kenya, ensuring proper management in accordance with local laws, organizational procedures, and HQ guidelines.
• The role includes responsibility for employee administration, office operations, documentation, and day-to-day coordination, while supporting smooth and effective organizational operations in the country.
• The Country Coordinator will also support external relations, including stakeholder engagement, local communications, and marketing activities.

Basic Requirements:

• Education: Bachelor’s degree in Business Administration, Human Resources, Management, or another relevant field.
• Work Experience: Minimum 1–2 years of relevant experience in administration, HR coordination, office management, operations, or a similar coordination role.
• Language: Fluent English, written and spoken.
• Digital Skills: Proficiency in Microsoft Office and/or Google Workspace.
• Experience supporting recruitment, onboarding, employee administration, and/or HR processes is an advantage.
• Experience working with international organizations, NGOs, or multicultural teams is an advantage.

Key Competencies:

• Strong organizational and administrative skills.
• Ability to manage multiple responsibilities independently.
• Strong interpersonal and communication skills.
• Ability to work effectively with employees, partners, and external stakeholders.
• High level of independence, initiative, reliability, and attention to detail

Responsibilities:

Human Resources

• Coordinate recruitment, onboarding, and staff integration processes in Kenya.
• Monitor employee records, contracts, benefits, vacations, attendance, and legal documentation in compliance with HQ guidelines and national regulations.
• Coordinate employee welfare initiatives, including holiday gifts, birthdays, and team activities.
• Assist in coordinating employee evaluations and performance review meetings.
• Support the implementation of organizational procedures and administrative processes.

Administration

• Coordinate travel, accommodation, and logistical arrangements for staff, interns, and visitors.
• Maintain organized legal and operational documentation.
• Oversee office administration, including supplies, organization, and day-to-day operational needs.
• Coordinate basic IT and operational support issues when needed.
• Maintain the organization of Google Drive, Google Photos, and Monday.com.
• Submit weekly plans and reports.
• Ensure important country documents, agreements, licenses, permits, and registrations are properly filed and renewed on time.

External Relations

• Develop and maintain partnerships and relationships with organizations and stakeholders.
• Maintain an updated database of partners, stakeholders, government contacts, and service providers.
• Manage local marketing activities and community engagement channels, including WhatsApp groups.
• Coordinate organizational visibility and exposure across media and communication channels in alignment with HQ guidelines and approvals.
• Support the development of promotional and communication materials, subject to prior approval from HQ.