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  • Posted: Sep 19, 2022
    Deadline: Sep 24, 2022
  • Never pay for any CBT, test or assessment as part of any recruitment process. When in doubt, contact us

    In 1992, for the first time ever, The Institute of Chartered Shipbrokers (UK) gave the first shipping award to a candidate from the African continent. The "CORY BROTHERS SHIPPING AWARD" went to ESL’s founder and Managing Director, Mr Silvester Kututa. This was the first of a series of international shipping and logistics awards in our gall...
    Read more about this company


    Declaration Officer

    We have an excellent and exciting opportunity for a Declaration Officer. We seek to give the opportunity to a candidate who ideally holds professional qualification in C&F and KRATI with an in-depth experience in Declaration. The successful candidate shall be based in Mombasa as the point of operation.

    Duties and Responsibilities:

    Shipment Documentation

    • Confirmation/verification of received shipment of documents.
    • Advising on additional information/documents required.
    • Confirmation of invoices to ensure value tallies with customs valuation for similar items.
    • Knowledge of classification so as advice on HS Codes to be used for IDF application & Custom entry registration.
    • Issue IDFs, Customs Entries (Through ICMS and Simba System), UCRs, OGA permits (Through TFB).
    • Ensure documents in files are correct and in order.

    Shipment Declaration

    • Customs Declaration of all cargo.
    • Advising company and clients in respects to declaration.
    • Follow ups on the systems system monitoring of lodged entries and taking necessary actions as required.
    • Ensure timely and cost effective resolving of declaration issues with authorities.
    • Attend meetings and forums especially those related to declaration.

    Cargo Payments

    • Follow up of shipments tickets with KPA/ CFS.
    • Liaising with Finance for payments of shipments costs as derived from the KPA/KRA system.


    • Ensure all utilized bonds are cancelled on time.
    • Proper records of bonds in effect and those cancelled.


    • Ensure forwarding clerks have all required documents for clearance of cargo at customs clearances stations.
    • Occasionally be involved in verification and physical clearance of shipments at customs clearances stations.
    • Advice management on improvement areas to help realize growth.  

    Office Administration

    • Be conversant with the general forwarding office administration roles such as filling.
    • Be involved in training and supervision of trainees.
    • Timely and submission of monthly declaration report to Forwarding Manager.
    • Advise, recommend and update customers on emerging issues and changes on customs clearance and OGAs.

    Any other duties assigned by the Management from time to time.


    • KRATI Certified – EACFFPC.
    • Diploma in C&F.
    • 3 years progressive experience in declaration and C&F operations.
    • Be conversant with the use of KRA Systems( ICMS, Simba Systems), KENTRADE systems and other OGA (Other Govt Agencies, KPA Kwatos Systems).
    • Be conversant with use of all government portals (KPA, KRA, KEPHIS, KEBS etc.)plus.

    Skills and competencies

    • Proficient in Ms. Word & Excel workbooks.
    • Excellent communication written and verbal.
    • Conversant with ERP Pastel system.
    • Team player.
    • High integrity.
    • Work with minimal supervision.
    • Have a valid driving license.

    Method of Application

    All interested persons to submit, through email, their application, CV, academic certificates, training certificate and testimonials to attention the Human Resource Manager. This advert runs for 7 days effective 17th to 24th September 2022. Canvassing in will lead to automatic disqualification.

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