Deputy Chief of Party at LVCT Health

Under the overall supervision of the Chief of Party (COP), the Deputy Chief of Party (DCOP) will provide overall technical oversight and coordination of all sub-purposes of the USAID STAWISHA PWANI project being implemented in Kilifi, Kwale, Mombasa and Taita Taveta counties Kenya.

He/she will also provide support to the COP for overall guidance of the project team based in the 4 counties on technical and operations matters, link with the County and regional stakeholders especially the four county governments, CHMT, and other Implementing Partners in the counties where the project is being implemented and provide management and administrative oversight of all staffs based in the project offices.

Working closely with the Strategic Technical Advisors, He shall oversee implementation of a standard package of care that leads towards set goals and objectives across different program areas ensuring synergy and value addition to existing LVCT work in Kenya.

He/She shall work closely with the COP as the projects main liaison/ point of contact for County engagement where the projects are implemented, ensuring adequate representation in the various County/Sub-County level TWGs as appropriate.

Key Responsibilities

Technical support - 30%

• Responsible for technical direction for the Stawisha Pwani program areas including HIV, GBV, RMNCAH and Health Systems Strengthening. He/she will work closely with the donor, NASCOP, LVCT HQ team to ensure that the programs are implemented as per required standards
• Be knowledgeable about all USAID Stawisha Pwani program areas and keep abreast of latest developments in the program areas at national and local level and facilitate transfer of the knowledge to the Stawisha Pwani technical teams
• Ensure all projects achieve donor targets in a timely manner and consistently
• Support the Technical and Operations staff providing oversight, management and technical direction for implementation of activities that will lead to the achievement of the 95:95:95 cascade of HIV care targets for pediatrics, adolescents and adults in supported sites and counties
• Develop and implement a peer review process, including sharing lessons learned and best practices adopted, to continually bridge performance gaps in the foundation.
• Ensure high quality standards are maintained in program implementation and reporting consistently

Project management - 25%

• Coordinate the STAs and technical officers across all the counties to deliver on the program priorities
• Responsible for development and tracking of annual and quarterly work plans and implementation budgets as per the donor allocations and the targets from the donor
• Develop and implement a project management structure that facilitates and encourages continuous learning, data use for decision making and teamwork
• Facilitate weekly, monthly and quarterly meetings within and across teams for planning and progress review with clear action points and responsibilities
• Ensure regular and structured follow through of action points
• Oversee and coordinate project implementation to ensure the various technical teams work closely in an integrated manner.
• Provide day to day approval for travel and other logistical support for all activities being implemented by direct reporting officers.
• Support HR to ensure staff have completed the mandatory courses by USAID
• Line management and motivation for direct reports
• Performance appraisal for direct reports and ensuring appraisals are done regularly and on time across the department
• Mentorship and capacity building for STAs and that the same is cascaded to all technical staff in the project.
• Approval of staffing for programs and regions especially HRH staff working in county facilities, working closely with technical teams, admin and HR staff in the project.

Monitoring, evaluation and reporting – 25%

• Work with STAs to ensure training /capacity building and mentoring of the regional staffs (USAID Stawisha and MOH) on M&E tools and M&E systems through CMEs and coaching and support roll out of interventions in accordance with standard training materials and guidance.
• Work closely with the MEAL specialist and the STAs to ensure monthly and quarterly data is compiled on a timely basis and narratives developed to explain any targets falling below donor expectations
• Work closely with the MEAL specialist and the STAs to ensure quality projects quarterly reports are prepared and submitted for review and submission to the donor on a timely basis
• Work closely with the MEAL specialist and the STAs to ensure Project complies with adhoc data requests from the donor are prepared and submitted for review and submission to the donor on a timely basis.
• Support the MEAL team to conduct quarterly data verification and data quality audit exercises by ensuring the technical teams work alongside the MEAL team and own their data
• Ensure the project carries out monthly data review meetings with counties and sub-counties to track progress and agree on action points
• Work with MEAL to prepare presentations for monthly and quarterly USAID meetings, building capacity of technical teams to present their work
• Coordinate quarterly review meetings involving USAID, Counties and Stawisha Pwani technical teams ensuring counties own and present their work.
• Ensure monthly project county-level meetings (M3) and project-wide (M4) meetings are carried out effectively and meaningfully to ensure continuous performance improvement
• Ensure USAID Stawisha Pwani technical staff participate in the institutional monthly performance review meetings (M5) and subsequent institutional level technical review meetings to facilitate learning from other projects.
• Working with communications, encourage and provide technical support to the project staff to document best practices, success stories and human interest stories from the project for reporting and project visibility

Partnerships, Linkages, networking and integration – 10%

• Working with the COP, ensure vibrant liaison committees within each county between USAID Stawisha Pwani and the county to enable joint but county led planning, implementation, monitoring and evaluation and development of corrective action plans
• Raise USAID Stawisha Pwani visibility and presence in supported counties through ensuring adequate representation in the various County/Sub-County level TWGs by the technical teams as appropriate
• Ensure the USAID Stawisha Pwani technical teams work closely with other partners, implementers and stakeholders working in the areas supported by the regional projects to ensure integration, overall coordination, synergy and streamlined support
• Ensure partner teams within the consortium work in an integrated and harmonious manner
• Ensure Local Implementing Partners receive adequate technical support from the USP technical teams.
• Liaise with technical teams from other implementing partners in the region, specifically USAID Tujitegemee, AHF and others for program harmoninzation and integration.
• Identify private sector partnerships that would benefit USAID Stawisha pwani program implementation. Ensure private sector and Faith Based Organisations facilities that offer HIV services receive the necessary technical support from the project.

Supervision and feedback- 10%

• Ensure 100% implementation of USAID Stawisha Pwani tier system of technical support to county health facilities.
• Conduct regular site visits to project sites to gain intimate knowledge of the project successes, gaps, challenges and opportunities.
• Support officers to develop and implement their monthly/quarterly site support schedules according to the USAID Stawisha Pwani tier system.
• Establish and implement mechanism for tracking the site visits, findings and their action plans across all teams and counties
• Coordinate SIMS and other supervision visits by USAID, MOH or project teams ensuring areas of improvement are noted and action points put in place and tracked.
• Ensure regular feedback across project sub purposes to develop harmony and seamless integration amongst technical staff on successes, challenges and lessons learned in implementation

Qualifications and Experience

• Minimum Master’s degree in social sciences, public health, medicine, business administration, or related qualifications.
• At least eight years of experience in a senior role managing and implementing complex public health programs of similar scope and size in a development context
• Experience implementing comprehensive PEPFAR programs
• At least five years of demonstrated experience in managing and supervising a technical team and in a similar project design.
• At least five years demonstrated experience at mid or senior level in the following areas: HIV and AIDS in Kenya and demonstrate experience in two of the following areas: quality improvement/quality assurance; community health, human resources for health development; M&E; and operations research.
• Demonstrated ability to build and maintain relationships, create synergies and work effectively with USAID, government representatives, NGOs, for-profit private sector entities, local community organizations, donors and other stakeholders, particularly at the sub-national level.
• Professional-level proficiency in oral and written fluency in English language.
• Strong management skills, leadership qualities, professional reputation, ability to create synergies where applicable, interpersonal skills, and written and oral presentation skills to fulfill.