Deputy Director, Administration at Kenyatta University Teaching, Referral & Research Hospital

Job Purpose 

• Reporting to the Director, Human Resource and Administration, the Deputy Director Administration will provide strategic oversight and direction for administrative and logistical support services, ensuring a secure, efficient, and well-maintained Hospital environment that promotes operational excellence. 

Duties and responsibilities 
The position holder will be responsible for the following: 

• Directing the effective and efficient delivery of all Hospital administrative support services, ensuring a clean, safe, and functional environment. 
• Developing and implementing policies, procedures, and standards related to 
• Administration to optimize service delivery and resource utilization. 
• Overseeing administrative support services, including Security, Engineering, Transport and Fleet Management, Estate Management, Chaplaincy, Catering, Housekeeping and Laundry. 
• Managing the effective utilization, maintenance, and safeguarding of the Hospital's physical assets and infrastructure. 
• Coordinating the planning, allocation, and optimal management of the Hospital's office space and facilities. 
• Providing oversight over general office support services, including maintenance, utilities, cleaning, and grounds management. 
• Supervising the efficient management of the Hospital's central registry and corporate records systems. 
• Ensuring the implementation of effective security and risk management protocols for staff, patients, and visitors. 
• Managing the Hospital's fleet, transport logistics, and mechanical services to ensure operational readiness. 
• Overseeing the execution and monitoring of development projects within the administration portfolio. 
• Advising the Director on all complex matters relating to facility management, general administration, and logistics. 
• Coordinating the development of the annual work plan and budget for the Administration division. 
• Liaising with external stakeholders and regulators on matters related to security, public works, and general administration. 
• Promoting adherence to safety, health, and environmental standards across all Hospital premises. 
• Overseeing the efficient and equitable administration of staff housing and related allocation policies. 
• Supervising the planning, budgeting, and prudent management of resources allocated to the administration function. 
• Providing leadership in performance and productivity management, staff development, and culture change initiatives within the Administration division. 
• Promoting National Values and Principles of Governance as outlined in Article 10 and 232 of the Constitution of Kenya. 
• Any other duty as may be assigned. 

Key Qualifications and Experience Requirements  
Candidates must demonstrate the following minimum academic, professional and experiential qualifications to be considered for appointment:  

• Bachelor’s degree in Public Administration, Business Administration, Political Science/Government, Anthropology, Social Sciences or any other relevant field from a recognized Institution.  
• Master’s degree in Public Administration, Business Administration, Political Science/Government, Anthropology, Social Sciences or any other relevant field from a recognized Institution.  
• At least fifteen (15) years relevant work experience, three (3) of which must have been in a management position. 
• Leadership course lasting not less than four (4) weeks from a recognized institution.   
• Proficiency in computer applications.  
• Compliance with Chapter Six of the Constitution of Kenya. 

Core Competencies 
Applicants should possess the following core competencies to successfully deliver on the responsibilities of the role: 

• Strong leadership and team-building capabilities. 
• Expertise in estate management, logistics, and asset stewardship. 
• Prudence in resource and budget management. 
• Results-oriented with strong analytical and decision-making skills. 
• Strong project management and implementation capability. 
• Effective communication and stakeholder engagement. 
• High ethical standards and professional integrity. 

Terms of Service 

• The successful candidate will be appointed on Permanent and Pensionable Terms of Service.