Deputy Director (Finance & Accounts) at Nairobi Metropolitan Area Transport Authority

JOB VACANCY No.: NaMATA/HR/06/2023

NaMATA JOB GRADE 3 

Job Specification

• The Deputy Director (Finance & Accounts) will report to the Director (Corporate Services). He / She will be responsible for ensuring prudent and optimum utilization of 
• Authority funds and preparing financial reports and managing the financial resources of the Authority through preparation and submission of budget proposal to the government and other financing agencies. 

Duties and Responsibilities
Specifically, duties and responsibilities will entail: 

• Managing all issues pertaining to the Finance and Accounts functions of the Authority; 
• Coordinating the development and implementation of sound financial management policies and procedures for the Authority; 
• Coordinating the preparation of annual budget and forecasting of annual cash flow requirements; 
• Enforcing budget cost controls among the Authority’s directorates, departments and divisions by reviewing expenditure returns, prepare variance analysis and recommending corrective action; 
• Advising the Board and management on financial and accounting matters; 
• Ensuring the application of Government accounting policies in all the financial operations of the Authority; 
• Planning and coordinating timely preparation of Annual Work Plans and Budget Estimates; 
• Coordinating the development and management of internal controls and compliance systems; 
• Ensuring the Authority maintains records of all its financial transactions; 
• Coordinating preparation of the Annual Financial Report in accordance with accounting standards and procedures; 
• Coordinating the preparation of the final Annual Statement of Accounts in accordance with accounting standards, procedures and submission to the Board and other relevant institutions; 
• Undertaking review of management accounting reports before submission to senior management and the Board; 
• Developing and maintaining complete and accurate records of the Authority’s financial transactions by regularly reviewing the financial and accounting systems; 
• Monitoring and evaluating the utilization of Authority funds with a view to accounting for all expenditures; 
• Ensuring compliance with applicable financial statutory obligations and circulars; 
• Accounting for revenues generated from Appropriations-In-Aid (AIA) by the Authority; 
• Coordinating the consolidation of the Authority’s printed budget estimates and revised budget as per guidelines issued by National Treasury; 
• Developing and managing internal controls and compliance for the utilization of the Authority’s financial resources; 
• Coordinating the Authority’s Public Private Partnership (PPP) program strategies; 
• Forecasting Annual Cash Flow requirements of Authority; 
• Participating in stakeholder’s management to ensure sustainable partnership; 
• Assessing Authority’s financial risks and develops strategies for mitigation; 
• Ensuring timely disbursement and payments for goods and services as per contract terms; 
• Scheduling all payment within the Authority’s budgetary provisions; 
• Reviewing expenditure returns from departments, prepares variance analysis and recommends corrective action; 
• Analysing and interpret financial reports and other accounting records; 
• Maintaining accurate and complete financial records of the Authority’s expenditures by regularly reviewing the financial and accounting systems; 
• Approving training projections for the department’s staff; 
• Developing and installing effective financial management systems and procedures; 
• Maintaining efficient financial reporting and accounting;
• Implementing accounting policies and procedures; 
• Preparing variance financial accounts analysis and recommends corrective action; and 
• Mentoring, coaching and counselling staff working in the department. 

Requirements for Appointment 
For appointment to this grade, an officer must have: 

• A minimum period of ten (10) years in relevant work experience and at least three (3) years in a supervisory role in a position in the Public Service or Private Sector; 
• Master’s Degree in any of the following: Accounting, Business Administration, Finance or their equivalent qualification from a recognized Institution; 
• Bachelor’s Degree in Commerce, Business Administration, Business Management (Finance or Accounting option) or other relevant and equivalent qualifications from a recognized institution. 
• Certified Public Accountant (CPA)(K) or Associate of Certified Chartered Accountant (ACCA); and 
• Membership and in good standing of the Institute of Certified Public Accountants of Kenya (ICPAK) or any other recognized professional body. 
• Leadership Course lasting not less than four (4) weeks from a recognized institution; 
• Registered with an accredited and recognized professional body; 
• Proficiency in computer skills; and 
• Fulfil the requirements of Chapter Six (6) of the Constitution of Kenya.