Deputy Director, Human Resource & Administration at Kenya Utalii College

Job description
 Duties and responsibilities at this level will entail:

• Provide strategic leadership in Preparation and implementation of HR plans and strategies including manpower plans, career progression and succession plans aligned to the College’s strategy in order to support operations of the College towards delivering its mandate
• Provide strategic leadership in Formulating, reviewing and implementing HR policies and procedures to ensure they are in tandem with industry HR best practices and benchmarks
• Provide strategic leadership in documentation of HR plans, policies, code of conduct and career schemes to ensure they are up to date and support the operations of the College
• Provide strategic leadership in guidance to management on HR policies and practices to ensure all decisions on people management are well advised and compliant with policies as well as labour laws
• Provide strategic leadership in formulation, review, harmonization and implementation of human resource and administration policies, guidelines and regulations
• Provide strategic leadership in preparation of Board papers relating to human resource and administration for deliberation and decision making by the Council
• Provide technical input in development, implementation and review of the College’s strategic plan, vision, mission and objectives.
• Provide strategic leadership in establishing, nurturing, and strengthening collaborations and partnerships with Government agencies, development partners, the private sector, and other key stakeholders to enhance synergy, resource mobilization, and effective delivery of the Department’s mandate.
• Provide strategic leadership in the formulation, implementation, monitoring, and review of the Department’s annual budgets, procurement and disposal plans, performance contracts, and annual reports to ensure prudent resource utilization, operational efficiency, and alignment with the College’s strategic priorities and governance frameworks.
• Provide strategic leadership in supervising, coaching, mentoring, and developing staff to foster a high-performing, motivated, and ethical workforce that effectively delivers on the Department’s mandate
• Provide strategic leadership in the formulation, implementation, monitoring, and continuous improvement of the Department’s risk management policies and frameworks to ensure robust systems for accountability, enterprise risk management, and business continuity.
• Provide strategic leadership in the development, implementation, and periodic review of the Department’s Citizen Service Delivery Charter to enhance accountability, transparency, and service excellence in addressing stakeholder needs and expectations.
• Foster and entrench a conducive corporate culture that upholds ethical conduct, integrity, professionalism, and good governance within the Department, in line with the Constitution of Kenya, 2010, and the College’s core values.
• Provide leadership in the development and implementation of corruption prevention and mitigation strategies in the Department.
• Spearhead the implementation of principles of Corporate Governance, relevant national policies, guidelines and directives within the Department.
• Provide strategic leadership in managing public complaints resolution, information access requests, and public awareness initiatives to enhance transparency, stakeholder engagement, and public confidence.
• Facilitate effective work force planning to ensure the College has the right people with the right competences and skills at the right levels linked to the College’s strategic objectives
• Guide placement consultants on recruitment and manpower resourcing, approve recruitment advertisements and conduct interviews in search of best suitable candidates for vacant positions
• Ensure an optimal organisation structure is in place and appropriate and up to date job descriptions and specifications to facilitate efficient and effective operations of the College.
• Provide leadership in the development and implementation of performance management system to promote a performance-based culture across the institution
• Effectively manage an HR information system which ensures effective performance management and accountability of the College employees
• Approve all training needs reports and ensure staff development/training as are adhered to in order to build a positive and progressive work environment and handle industrial relations disputes whenever they arise in compliance with labour laws and regulations
• Provide oversight of payroll administration system in liaison with finance to ensure accuracy and timely payment of staff salaries
• Ensure development and acquisition of optimal knowledge, skills and competencies through mentorship and coaching of the HR team commended by heads of departments conforms to the College strategic plan
• Provide strategic oversight and management of all Department activities to ensure effective coordination, operational efficiency, and smooth execution of its mandate.
• Provide leadership to staff and chairs the Department’s meetings.
• Spearhead the preparation and submission of periodic reports in the Department.
• Responsible for the implementation of College’s resolutions and audit recommendations within the Department.
• Provide regular, thorough and prompt communication to the Department staff on key technical, financial and administrative matters.
• Articulate issues relating to College’s mandate in national and regional stakeholders forums.
• Appraise the direct reports.
• Approve the Department’s budget and expenditure.
• Approve Department’s annual procurement and assets disposal.
• Lead the Department’s Resource mobilization.

Person Specifications

For appointment to this position, an officer must have:

• Master’s Degree from a recognized institution;
• Bachelor’s degree in Human Resource Management or equivalent qualification from a recognized institution
•  A Leadership course lasting not less than four (4) weeks from a recognized institution;
• Membership to a relevant professional body
•  At least fifteen (15) years relevant working experience five (5) of which must be in a management position