Director of Finance And Administration at Adept Systems

Role Overview

• The Director, Finance & Administration will be responsible for finance, administration, fiscal management, contracts, and grant management, as well as financial and grant reporting. The role holder will develop and implement a finance and administration framework, monitor, and review its effectiveness for informed decision-making, including appropriate financial and risk management strategies, internal/external audits, compliance policies, organizational planning, and reporting.

Responsibilities:

• Provide efficient overall financial management including developing and managing administrative processes and procedures, financial resources budgeting and cash management systems.
• Provide robust financial oversight for the organization, ensuring that committed funds, pipeline funds and funding gap outlook is well managed and up to date.
• Provide guidance and leadership in development of overall budgets, grants, and contracts for the Organization.
• Review, develop, and implement financial policies, procedures, and practices; recommend improvements to financial processes and controls as required or needed.
• Oversee preparation and timely distribution of the annual budget, long-term forecasts, and regular financial and management reports in accordance with internal and external obligations.
• Provide efficient organization and oversight of cash management processes, including liquidity management, risk assessment, bank relationship management, timely accounting and reconciliation of all transactions, security for cash assets on site.
• Lead and Monitor staff timesheet keeping, and allocation of salary costs to Project and other budgets.
• Provide all budget holders with a monthly update on budget variance analysis, and work with them to estimate fund requests on a timely basis to ensure resources are in place for carrying out project activities.
• Produce monthly liquidity reports and monthly payment obligations.
• Manage financial aspects of budget development for new proposals, monitor budget and expense trends, recommend, and implement corrective actions as required or needed.
• Oversee and monitor sub grantees/ grants as required.
• Ensure compliance with policies and good practices and management of the procurement strategies including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management and performance measurement.
• Ensure effective management of the contracting strategy including tendering processes and evaluation; effective management of the administrative contract, contractor, and legal implications; efficient oversight of procurement processes and logistical services.
• Lead logistic and administration team and ensure effective and smooth office operations, including security and safety of the workforce, transportation management, asset management and Information Technology.
• Manage the Internal/External and project specific audit processes.

Qualifications:

• Master’s Degree in Business Administration, Public Administration, Finance, Economics, or related field.
• Professional Accounting qualification (i.e., CPA, or equivalent).
• At least 10 years of financial leadership experience in finance & control, reporting, accounting, risk management, treasury, project development and investments with non-profit or for-profit organizations.
• At least 4 years of Management experience in a similar role.
• Experience supporting donor funded programs, with good understanding of donor regulations. Existing relationships with donors will be an added advantage
• Proven experience in successfully building or reorganizing a financial system, preferably in a cross-organizational, multi-country context.
• Extensive experience in working with computerized accounting systems, standard spreadsheet, and database programs.
• Solid knowledge in financial resources, contracts, asset and procurement, information and communication technology, and general administration.
• Ability to lead business processes re-engineering, and implementation of new systems (business side).

Personal Attributes:

• Great leadership and people management skills, including excellent communication, interpersonal, and diplomatic skills.
• Strong analytical and organizational skills, including a demonstrated ability to conduct complex analysis of financial data and to forecast/assess the financial impact of proposed plans/projects.
• Skilled in managing and compiling financial data and ensuring compliance with various donor requirements.
• Demonstrates strong oral and written communication skills in English, working level of French is an advantage.
• Strong interpersonal skills and integrity.
• Reliable, valuing the importance of timeliness and accuracy.
• Excellent organizational capacity and resourcefulness