Driver at Self Help Africa

Department: Finance & Administration
Reports to: Administration and Logistics Officer
Condition: Driving under the influence of alcohol is not permitted
Benefits: 22 days annual leave, Medical Insurance (self + spouse and up to 4 children), 10% Employer pension contribution and 25% leave allowance
Expected travel: National level will be required

Job Purpose: The main purpose of this role will be to provide driving services to all SHA staff, including international staff, guests and clients as instructed by the Supervisor.

Key Responsibilities:

Driving

• Drive the vehicle for official travel and business, or as requested by the Line Manager
• Transport project materials and equipment to project sites as and when instructed
• Maintain high standard of service to both internal and external guests
• Ensure punctuality and safe transport
• Observe road and traffic laws and regulations of Kenya
• Ensure that safe driving practices are adhered to including internally agreed standards and procedures
• Report to the line manager any accidents involving Self Help Africa vehicles within the stipulated timeframe

Car Security & Maintenance

• Ensure the vehicle is kept clean, tidy and in good working condition at all times
• Ensure safety and security of passengers and materials at all times
• Ensure the vehicle is given regular/day-to-day maintenance checks: check oil, water, battery, brakes, tyres, etc.
• Ensure vehicle repairs are carried out properly by official manufacturers specifications
• Perform minor repairs and arrange for other repairs, prepare vehicle spare parts inventory
• Prepare and submit vehicle monitoring report, including records of vehicle operations, maintenance, expenses, mileage, at end of each month
• Assist the Administration and Logistics Officer to ensure that the vehicle insurance and registration is updated according to schedule
• Confirm that all kits and equipment assigned to the vehicle are present and report any faults, items missing or used and request immediate replacement

Car Logbook maintenance

• Record/log official trips, daily mileage, fuel consumption and oil changes
• Provide fuel receipts, log sheets and weekly reports for the assigned vehicle

Administrative works

• Provide assistance to the administration department in the times when working at the office, including but not limited to: Photocopying, filing, handling mail, delivering goods and correspondences, carrying parcels, packages, and delivery and collection of official documents as per required Any other work as assigned by the Line Manager

Key Relationships:

Internal

• Head of Programmes and Programme Manager
• BARINGO Team (All)
• Finance and Administration Team (All)
• Programme Coordinators.

External
External stakeholders, government departments, banks, external auditors, donor auditors

Qualifications, Knowledge and Experience:

Essential

• Mechanical Certificate
• Valid driving License (B,E,G)
• Secondary School Certificate
• Experience in driving 4X4 type of vehicles

Desirable

• Minimum of 3 years’ experience of driving project vehicles or related work
• Clean criminal record
• Willingness to work in rural areas
• Stable and matured mind
• Able to work well with staff and partners at different levels
• Willingness to work after working hours in special instances
• Experience in fuel analysis management
• Ability to understand and speak English will be an added advantage.
• Defensive driving certificate will be an added advantage