e-Logistics Coordinator at Medecins Sans Frontieres (MSF)

Objective of the Position:

Defining and implementing all supply and technical logistics strategies and support to the mission, ensuring the pertinence and coherence of logistics and supply programmes, adequacy of the means provided and the compliance to MSF standard, protocols and procedures in order to enable the development of the mission in perfect working conditions and optimise the impact of the medical projects.

Tasks & Responsibilities:

In collaboration with the other MSF team members:

• Participating actively in the definition and update of annual project planning and budgets and the Emergency Preparation Plan, defining strategies and providing advice to the HoM/EmCO in the translation of the identified logistical / technical needs into objectives, priorities and resources for the mission.
• Responsible for monitoring the implementation of logistics/technical activities in the mission (construction and rehabilitation, stock and supply of medical and non-medical material, transport, communications, water and sanitation, vehicles and engines, equipment/installation and infrastructures, etc.) compliant with MSF standards, protocols and procedures, and reporting to the HoM/EmCO on the development of the ongoing programmes and proposing reorientation strategies when needed.
• Responsible for the proper application of HR policies and associated in order to ensure both the sizing and the amount of knowledge required for the activities he/she is accountable for.
• Responsible for ensuring technical reference and support for all logistics/technical issues in the mission, providing coaching to logistics staff and representing MSF in meetings with Authorities and other NGOs for technical/logistics related issues.
• Responsible for ensuring installation and maintenance of functional office space(s) and lodging facilities in an adequate living condition as well as all the equipment required.
• Responsible for ensuring the proper use and maintenance of IT and communication tools as well as the communication means in the Mission; permanent communication between capital, projects, bases and HQ.
• Responsible for defining and monitoring the technical aspects of the risk reduction policy, transport, communication, protection, identification and preparation of the technical aspects of the mission security policy and guidelines, evacuation plan and contingency plan, monitoring on a daily basis the security rules observation and reporting to the Ho M any problem. The Logistics Coordinator will be the security back up in the absence of the HoM/EmCO
• Together with Country Support Team (CST), defining, analyzing and implementing all the Logistics (technical and tactical) strategies in term of preparedness, assessment and Response based on the Emergency response scenarios.
• Upon decision for intervention is taken and During intervention, define technical and tactical support needed at field level and collaborate with log/supply department and field team members to outline necessary technical & tactical support.
• Conduct initial rapid assessment and Explo mission and produce relevant reports identifying logistic needs in the OCB Yalta within the country in collaboration with CST. During the Explo phase, assess roads conditions, security, access, infrastructure, and facilities; recommend suitable setups (compound, tents, semi temporary, etc) for the Response Team
• The position holder may be asked to take up additional duties/ hold another position for purposes of Emergency Intervention.
• S/he will be taking up the position of Emergency Response Coordinator in case there are simultaneously 2 emergency interventions or 1 Emergency intervention plus 1 Explo/visit

Qualifications & Requirements:

Education:

• Degree and specialization in Logistics and MSF Logistics training

Experience: 

• Essential: Essential working experience of at least two years in a similar position/ other management positions and MSF/ INGO in developing country(ies).
• Previous experience in emergencies is a must .

Knowledge:

• Essential: Essential computer literacy (word, excel, internet) Unifield software knowledge is an added

Skills/ Competences:

• Strategic; Strong Leadership Skills; Proven People Management; Behavioural Flexibility; Commitment to MSF Principles; Result Oriented; Culturally Sensitive; Team player; Planning and Organization.
• Excellent presentation and communication skills, with emphasis on writing skills

Language:

• Proficiency in written and oral English & Kiswahili.