EOI- Business Support Assistant ( TEC) at World Food Programme (WFP)

Duties and Responsibilities

•  Provide Administrative support to IT staff at the Liaison Office and in field Somalia (when required).
•  Ensure smooth and efficient information flow within the unit.
•  Respond or draft responses to a wide range of correspondences and other communication
•  Maintain calendars and schedules including date tracker for IT-related contracts
•  Receive, file, track invoices, record service entry sheets in the corporate ERP (WINGS)
•  Liaise with admin unit and WFP travel agent to facilitate travel arrangements for TEC unit staff.
•  Liaise and follow-up with United Nations Humanitarian Air Services (UNHAS) to facilitate staff and flight bookings.
•  Prepare and track purchase requisitions (PRs) and enter Goods Received Noted (GRN) upon receipt of equipment.
•  Assist with asset management of TEC equipment received.
•  Maintain staff movement records including leave and daily staff attendance.
•  Contribute to the overall improvement of business procedures and processes.
•  Perform other duties as assigned my supervisor and management.

Minimum Qualifications

Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.

Experience: Five or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.

Language: Fluency in both oral and written communication in English is a requirement.

Knowledge & Skills:

•  Ability to develop and maintain relationships with a range of individuals in order to provide a high-quality support service.
•  Ability to carry out basic data analysis and independently rectify problems requiring attention.
•  Ability to monitor and record financial transactions.
•  Good communication skills required to give and receive information and work with a variety of individuals.
•  Ability to maintain confidentiality.