Estates Support Assistant and Lead Driver at British High Commission Nairobi

Main purpose of job:

Estates support Assistant and lead driver will be responsible for the management of the Estates fleet vehicles, deputising the furnishings supervisor, spot-checks and supervision of contractors on site, conducting the monthly utility meter reading and generator fuelling, delivery and collection of inventory to and from various BHC properties, property spot-checks during house preparation and filling of various documentations.  

Roles and responsibilities:

60% Driving Responsibilities

• Delivering of furniture and white goods by means of canter/minibus to new property in preparation for occupancy alongside collection of faulty inventories from the Various BHC properties, ensuring no damage is caused while in transit.
• Scheduling, collecting and accompanying Kenya Power and Nairobi water meter readers, to all BHC properties every month during for meter reading exercise.
• Scheduling and supervising the monthly delivery of Generator Fuel to all BHC properties.
• Running estates external property and other field errands on behalf of the team by available means of transport.
• Responsible for ensuring the Estates fleet vehicles are clean and serviced on time.
• Responsible for ensuring the fleet vehicles are offloaded after the day’s assignments and parked at the allocated slot.
• Responsible for ensuring the Estates fleet vehicles are left fuelled over the weekend and before any day`s assignment.
• Preparation, delivery and collection of domestic float for both office and residences
• Responsible for loading of inventory into the canter in preparation for delivery, ensuring the gate passes are duly signed by relevant authorities before delivery.
• Carry out daily maintenance checks on Estates fleet vehicles.  Ensuring they are roadworthy before starting any journey including tyres, petrol, oil and lubricants.
• Responsible for booking an alternative vehicle from the transport department if need arises for the furnishings team.

25% Furnishings duties

• Deep cleaning and furnishing properties as per FCDO guidance taking care of all H&S guidance.
• Routine maintenance of the furnishings stores and surrounding areas ensuring they’re orderly, clean and free from hazards.
• Working as part of a team in property preparations for occupancy.
• Reporting to the furnishings supervisor, any issues or items damaged missing from properties.
• Update Pyramid and Kenquiry (internal request systems) in the absence of the Furnishings Team Leader.
• Attend to Kenquiry requests assigned within the set SLA.
• Assisting other teams in the Mission with any heavy lifting and moves on an as need basis.
• Proper filling of all gate passes, utility meter reading templates, generator fuel delivery notes, inventory delivery and collection notes.
• Updating the fuel delivery tracker.
• Maintain an up-to-date dispenser and water bottles database.
• Scheduling of utility meter reading and fuel delivery dates with the relevant providers.

15% Supervision

• Supervise contracted suppliers during ongoing works such as waste collection, water deliveries, generator fuelling, utility meter readings, and tree/garden works on behalf of the estates team.
• Spot-checks of the grounds maintenance/hedge trimming at the various properties, waste collection and various guardhouses cleaning.
• Deputising the Furnishings Team Leader on a rotational basis with other Furnishing Assistants during periods of absence.
• Supervision of property cleaning in preparation for occupancy.

Essential qualifications, skills and experience  

1. KCSE Certificate.
2. 3 years’ experience as a Class E Driver, driving of a Canter Truck or equivalent
3. Driving Licence for B-C-E class with clean driving record(Mandatory)
4. Good team player skills.
5. Attention to details and proactivity
6. Good customer services skills.
7. Proficient written and spoken English.
8. Heavy lifting capability (up to 45Kg).
9. Manual handling skills
10. Desirable qualifications, skills and experience  
11. Prior experience working in a warehouse or storeroom.

Required competencies  

Making Effective Decisions, Leading and Communicating, Collaborating and Partnering, Delivering at Pace

Application deadline  

28 January 2022

Grade  

S1

Type of Position  

Permanent

Region  

Africa

Country/Territory  

Kenya

Location (City)  

Nairobi

Type of Post  

British High Commission

Salary  

KES 85,249.72

Start Date  

1 April 2022

Other benefits and conditions of employment  

Learning and development opportunities:

Training on Health and Safety areas such as Manual Handling and weight lifting.

Working patterns:

Hours of work are 44 hours per week

Monday – Thursday 0700-1630

Friday 0700-1530

Leave:

Members of staff are entitled to paid annual leave, which is earned, from the day they commence employment. Entitlements are as follows:

Grade S1 - 25 days

In addition to annual leave, the BHC normally observes no fewer than 9 and no more than 14 Kenyan and British public and religious holidays in a year. These vary from year to year and are at the discretion of the High Commissioner. A list of holidays is published each year.

Additional information  

• Due to COVID 19, you may experience some delay in the progress of this recruitment campaign.  We are working hard to minimize any disruption.
• Please complete the application form in full as the information provided is used during screening.
• Please check your application carefully before you submit, as no changes can be made once submitted.
• The British High Commission will never request any payment or fees to apply for a position.
• Employees recruited locally by the British High Commission in Nairobi are subject to Terms and Conditions of Service according to local employment law in Kenya.
• It is essential that the applicants already have the right to live and work in Kenya without the need to apply for a work permit
• Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.   
• Information about the Foreign and Commonwealth Office Competency Framework can be found on this link: https://www.gov.uk/government/publications/civil-service-competency-framework Please note: Job grade AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
• Reference checking and security clearances will be conducted on successful candidates.
• Please log into your profile on the application system on a regular basis to review the status of your application