Events Associate at Kazi Solutions Ltd

Our client, an events planning, organizing, and management company in Lavington, Nairobi, is seeking an Events Associate to plan, coordinate, and execute various events.

Requirements

• Bachelor’s degree in event management, hospitality, marketing, or a related field.
• A minimum of 2 years in event planning, coordination, or a similar role.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and event management software.
• Ability to work under pressure and meet tight deadlines.
• Creative problem-solving skills and attention to detail

Responsibilities

Event Planning and Coordination:

• Assist in the development and implementation of event plans and timelines.
• Coordinate with clients to understand their event needs and objectives.
• Source and negotiate with vendors and suppliers to ensure high-quality service and cost efficiency.
• Manage event logistics, including venue setup, catering, transportation, and audio-visual requirements.

Event Execution:

• Oversee the setup, execution, and breakdown of events.
• Ensure all event aspects are running smoothly and address any issues that arise promptly.
• Coordinate with on-site staff and volunteers to ensure seamless event operations.
• Monitor event activities to ensure compliance with applicable regulations and laws.

Client and Stakeholder Management:

• Build and maintain strong relationships with clients, ensuring their needs and expectations are met.
• Provide regular updates and reports to clients and internal teams.
• Collect and analyze client feedback to improve future events.

Budget Management:

• Develop and manage event budgets, ensuring all Expenses are tracked and reported.
• Identify cost-saving opportunities without compromising on quality.
• Prepare financial reports and post-event evaluations.

Marketing and Promotion:

• Assist in the creation of marketing materials and promotional strategies for events.
• Coordinate with the marketing team to ensure event promotion aligns with company branding and messaging.
• Utilize social media and other channels to promote events and increase attendance.

Administrative Support:

• Maintain event documentation and records.
• Assist with the preparation of contracts. invoices, and other event-related paperwork.
• Perform other administrative duties as assigned.