Executive Assistant at Thunes

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s Executive (ExCo) team.

Your responsibilities will include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.

Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.  

Responsibilities

• Help to manage the calendars of the executive team including scheduling meetings and conference calls
• Manage expenses for the executive team
• Manage travel and accommodation arrangements
• Provide secretarial support at the local office
• Collate information from different stakeholders – both internally & externally
• Act as an office administrator (e.g. suppliers, travel) and ensures that the office is managed well and is running smoothly

Requirements

• Bachelor’s degree in business administration, communication or any related field.
• Minimum 3 years of executive assistant experience is essential
• Excellent attention to details
• Strong interpersonal communication skills and stakeholder management skills
• Excellent organisation skills and priorities management
• Strong sense of urgency and an independent worker
• Flexible, disciplined and confident
• You should be confident and comfortable working across multiple time zones globally and agendas being subject to last minute changes.
• Tech Savvy: Google Drive/Docs, Excel, Word and Powerpoint

Sounds like you? Apply now!