Executive Assistant at Amini

• As the Executive Assistant to the CEO, you will be a key member of our team, responsible for managing the CEO's schedule, coordinating meetings, and handling various administrative tasks.

Job Description:

• Are you a highly organized and proactive individual with exceptional communication skills? Are you ready to support the CEO of a dynamic deep-tech startup in a role that is crucial to the company's success? If so, we are looking for an Executive Assistant with international experience to provide top-notch support to our CEO and Executive Team as needed. Your role will be instrumental in ensuring the CEO's time is optimized and that the company operates smoothly.

Key Responsibilities:

• Calendar Management: Efficiently manage the CEO's schedule, prioritize appointments, and coordinate meetings, both internal and external. Ensure the CEO is well-prepared for meetings and events.
• Communication: Act as the primary point of contact between the CEO and internal/external stakeholders. Handle email correspondence, phone calls, and messages with professionalism and discretion.
• Travel Coordination: Arrange travel logistics, including flights, accommodations, and transportation, for the CEO's business trips and conferences.
• Document Management: Organize and maintain important documents, files, and records. Draft, edit, and proofread documents as needed.
• Meeting Preparation: Prepare meeting agendas, materials, and presentations. Attend meetings when required, take minutes, and follow up on action items.
• Expense Management: Track and reconcile expenses, ensuring accuracy and adherence to company policies.
• Event Planning: Assist in planning and coordinating company events, including team meetings, conferences, and special gatherings.
• Ad Hoc Tasks: Handle ad hoc projects and assignments as directed by the CEO, which may include research, data analysis, and special initiatives.

Qualifications

• Bachelor's degree or equivalent experience.
• Proven experience as an executive assistant or in a similar role, preferably supporting C-level executives.
• Exceptional organizational and time-management skills.
• Strong communication skills, both written and verbal.
• Proficiency in office software and tools, including Microsoft Office Suite and scheduling software.
• Discretion and the ability to handle sensitive and confidential information.
• Attention to detail and a proactive mindset.
• Ability to work independently and take initiative.
• Flexibility to adapt to changing priorities and a fast-paced work environment.