Executive Assistant-GS Office at Football Kenya Federation

Responsibilities:

• Provide comprehensive secretarial support to the CAF General Secretariat by drafting, reviewing, and managing correspondences, preparing official documents, taking accurate minutes of meetings, and ensuring proper filing and record management.
• Manage and organize the General Secretary’s calendars, appointments and coordinate meetings.
• Make all necessary travel arrangements, including booking flights, accommodations, creating itineraries, transportation and visas with the support of other Divisions.
• Handle confidential and sensitive information with discretion.
• Serve as the focal point for internal and external communication related to the General
• Secretary and Facilitate effective information flow between divisions and stakeholders.
• Prepare and submit monthly expenses.
• Supervise and support the Administrative Officer within the GS Office.
• Collaborate closely with the Guest Management Team to ensure proper coordination of visits and events. Continuously develop and improve the structure and functioning of the GS Administration Office.
• Implement streamlined procedures to enhance efficiency, coordination, and service delivery.
• Assist with and coordinate special projects and ad-hoc requests from the General Secretary.
• Follow up on projects and tasks assigned by the General Secretary to various divisions.
• Monitor progress and ensure timely execution of deliverables. Ensure smooth operations around the General Secretary by proactively anticipating needs.
• Contribute to the professional image and effective functioning of the CAF GS Office.

Requirements (Profile):

• Bachelor’s degree in business administration, Management, or equivalent.
• Additional studies in Football (ex: FIFA Masters, etc.) is an advantage. 
• Minimum of 10 years’ proven experience in executive or senior administrative support, preferably in an international or sports organization.
• Fluency in French and English (written and spoken) is essential. Command of Arabic and/or Portuguese would be an asset.
• Excellent organizational and multitasking abilities
• Ability to work in a fast-paced environment and adapt to changing priorities.
• Strong written and verbal communication skills.
• Detail-oriented with excellent problem-solving skills.
• Highly proactive, demonstrating strong accountability, integrity, and ownership in all tasks and responsibilities.
• Dependable and dedicated to delivering work of the highest quality, consistently meeting and exceeding established standards.
• Strong interpersonal skills, with the ability to interact confidently with senior executives and external stakeholders.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Collaborative and adaptable professional, able to thrive in diverse environments with flexibility, patience, and resilience.
• Flexibility to travel frequently.