Ongoing Recruitment at Football Kenya Federation

Responsibilities:

• Provide comprehensive secretarial support to the CAF General Secretariat by drafting, reviewing, and managing correspondences, preparing official documents, taking accurate minutes of meetings, and ensuring proper filing and record management.
• Manage and organize the General Secretary’s calendars, appointments and coordinate meetings.
• Make all necessary travel arrangements, including booking flights, accommodations, creating itineraries, transportation and visas with the support of other Divisions.
• Handle confidential and sensitive information with discretion.
• Serve as the focal point for internal and external communication related to the General
• Secretary and Facilitate effective information flow between divisions and stakeholders.
• Prepare and submit monthly expenses.
• Supervise and support the Administrative Officer within the GS Office.
• Collaborate closely with the Guest Management Team to ensure proper coordination of visits and events. Continuously develop and improve the structure and functioning of the GS Administration Office.
• Implement streamlined procedures to enhance efficiency, coordination, and service delivery.
• Assist with and coordinate special projects and ad-hoc requests from the General Secretary.
• Follow up on projects and tasks assigned by the General Secretary to various divisions.
• Monitor progress and ensure timely execution of deliverables. Ensure smooth operations around the General Secretary by proactively anticipating needs.
• Contribute to the professional image and effective functioning of the CAF GS Office.

Requirements (Profile):

• Bachelor’s degree in business administration, Management, or equivalent.
• Additional studies in Football (ex: FIFA Masters, etc.) is an advantage. 
• Minimum of 10 years’ proven experience in executive or senior administrative support, preferably in an international or sports organization.
• Fluency in French and English (written and spoken) is essential. Command of Arabic and/or Portuguese would be an asset.
• Excellent organizational and multitasking abilities
• Ability to work in a fast-paced environment and adapt to changing priorities.
• Strong written and verbal communication skills.
• Detail-oriented with excellent problem-solving skills.
• Highly proactive, demonstrating strong accountability, integrity, and ownership in all tasks and responsibilities.
• Dependable and dedicated to delivering work of the highest quality, consistently meeting and exceeding established standards.
• Strong interpersonal skills, with the ability to interact confidently with senior executives and external stakeholders.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Collaborative and adaptable professional, able to thrive in diverse environments with flexibility, patience, and resilience.
• Flexibility to travel frequently. 

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Responsibilities:

• Provide full daily secretarial and administrative support to the GS Office Team. Assist in drafting and managing correspondences, taking minutes if needed, maintaining electronic records and files of all required documentation in the CAF SharePoint, and coordinating calendars.
• Assist in managing communication flow with CAF divisions and external stakeholders.
• Liaise with the Guest Management Team on hospitality, VIP protocol, and GS Office guest arrangements.
• Assist in organizing and coordinating meetings and events, including room setup, documentation and calendar management.
• Welcome, assist, and coordinate arrangements for visitors, delegations, and high-profile guests from the GS Office.
• Assist with travel and logistics for the GS Office team: flights, visas, accommodation, and transportation.
• Liaison with the Transportation manager in the Services team.
• Develop concise organization plans listing all stadiums, distance matrix (km & avg travel times) between designated hotels, airports, and stadiums, during competitions.
• Manage office operations: supplies, equipment, mail registration, CAF Directory, and official gifts.
• In charge of the GS Office setup and dismantling at host venues during major CAF competitions and events.
• Perform additional tasks as required to ensure smooth operation of the office.

Requirements (Profile):

• Bachelor’s degree in business administration, management or equivalent.
• Minimum of 3 years’ professional experience in a similar role.
• Demonstrated reliability, commitment to quality, and ability to set a positive example.
• Fluency in French and English is a must. Arabic or Portuguese is an advantage.
• Proficient computer skills, including Microsoft Office (Outlook essential; Excel, Word, PowerPoint, Teams).
• Strong organizational skills with the ability to work under pressure and meet deadlines.
• Proactive, accountable, and committed to high levels of integrity.
• Team-oriented, adaptable, flexible, patient, and resilient.
• Excellent interpersonal skills to engage with visitors and high-level guests.
• Willingness and availability to travel as required.