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  • Posted: May 18, 2022
    Deadline: Not specified
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    Medic Mobile is a nonprofit organization on a mission to improve health in the hardest-to-reach communities. We build world-class, open-source software that supports health workers delivering equitable care that reaches everyone.
    Read more about this company

     

    Executive Assistant

    Key Responsibilities

    Scheduling & Calendar Management (30%): 

    • Provide proactive calendar management for the CEO and Chief of Staff. This includes scheduling meetings, maintaining calendar hygiene, preparing weekly schedules, forecasting conflicts and working quickly to resolve them. 
    • Manage schedules for other CXOs as needed. 

    Meeting Planning & Execution (25%):

    • Drive meeting preparation & follow-up for leadership & org-wide meetings owned by the office of the CEO, including sharing of agendas, meeting notes, action items, recordings, slide decks, and other relevant materials
    • Provide technology support during meetings owned by CXOs
    • Collaborate & coordinate with all functional teams to plan, execute & create a positive virtual experience for recurring org-wide touchpoints (All Hands, Town Halls, & Brown Bags). 
    • Partner with POPs to plan & support people engagement events as needed.

    Project Management & Coordination for Org-wide initiatives (20%)

    • Coordinate the org-wide annual goals (OGSM) reporting process each quarter across all teams to facilitate timely and high-quality strategy reviews. 
    • Coordinate organizational planning, preparation, and administration for key milestones in our annual operating cadence 

    Travel Coordination (10%): 

    • Plan, coordinate, & arrange travel for the Strategy Team and Board of Directors. This includes travel & logistics support for in-person meetings and conferences (international & domestic) attended by CXOs & Directors.  
    • Support CXOs & Directors in travel and meetup planning for functional teams, including logistics support as needed. 

    Org-wide Communications Support (10%):

    • Support the Chief of Staff & CEO to gather relevant data across the org, conduct analysis, & create presentations & reports for diverse audiences (the leadership team, Board of Directors, and the full team).
    • Draft org-wide communications as needed for the Chief of Staff or CEO.

    Skills Knowledge and Expertise

    • Prior experience preferred in supporting C-level executives or senior management in a similar capacity
    • Exceptional planning, organization, and time management skills
    • Exceptional writing & verbal communication skills
    • Strong presentation and meeting facilitation skills
    • A natural relationship builder and people person who can create positive virtual and in-person experiences for those you interact withDetail-obsessed
    • Ability to multitask, prioritize, and move several projects forward in parallel Fast learner 
    • A collaborative team player who can work independently and collaboratively with teammates across the org 
    • Comfort with tight deadlines in a fast-paced and dynamic environment
    • Ability to consistently follow through on tasks and projects 
    • Highly skilled at following up with others proactively and assertively, yet with utmost patience, kindness and empathy
    • High-energy and efficient
    • Possess a can-do attitude
    • Flexible to changing needs/priorities
    • Perform well under pressure
    • Strong judgement, integrity and discretion when handling sensitive and confidential information
    • Demonstrates initiative, creativity, solidarity, humanity and openness in line with our org values

    Why Medic?

    Purpose & Impact

    • Ability to create and see real impact in your work
    • Freedom to take initiative and innovate, bonus of an agile, small team
    • Work for a globally awarded social enterprise recognized for developing a solution that can create global systems change in the health sector

    The Team

    • Work with a value and mission driven team that is consistently described as warm, incredibly kind and supportive
    • Exposure to a diverse team: over 15 different nationalities
    • Opportunities for global travel: all team meet-up + functional team meet-up + field visits

    Work/Life & Growth

    • Generous leave time: vacation, maternity/paternity, bereavement, & sick days
    • Professional development funds & opportunities + 5 days off for prof dev
    • Home Office Set up Stipend.
    • Flexible, remote schedules 

    Deadline: 30th june 2022

    Method of Application

    Interested and qualified? Go to Medic Mobile on medic.pinpointhq.com to apply

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