Executive Assistant & Office Management at National Basketball Association (NBA)

Position Summary:

Based in Nairobi, Kenya, this role will have responsibility for ensuring the effective running of the NBA Kenya office, taking a lead role in operational resilience, business crisis planning, and supporting local administration from the various departments including basketball operations, Events, and Marketing/PR. This role will also provide support as needed to the Head of NBA Kenya.

Major Responsibilities:

• Responsible for ongoing management and administration of the NBA Kenya office - including relationship management with building facilities, office set-up, and Covid-19 health & safety protocol implementation and adherence
• Covid-19 Analyst & Scribe - support Crisis Management team in analyzing developments regarding COVID-19 and ensure relevant documentation is prepared to support decision making and document decisions made Health & Safety Management
• Support local communications including crafting and distributing internal and external memos, emails, etc.
• Provide as-needed administrative support to the Head of NBA Kenya, Basketball Operations, Events, and Marketing/PR staff
• Maintenance of the deal-management system, KPI dashboards, and expense submissions and processing for leadership, as required
• Support the Head of NBA Kenya in the running of the Kenya business
• In coordination with the Global Security team, develop, maintain, and update key Operational Resilience documentation
• Crisis Coordination - Partner with NBA Security in managing crisis scenarios when they materialize
• Manage guest and client registration system in partnership with building security
• Screen calls/emails relating to inquiries and meeting requests
• Coordinate travel arrangements including, but not limited to, flights, lodging, and transportation
• Manage the facilities and day-to-day office management including relationships with office suppliers and maintaining H&S regulations and responsibilities
• Assisting in the collation and preparation of presentations and documentation, per the guidance of Leadership
• Support HR with employee compliance and employee safety matters

Required Skills/Knowledge:

• Impeccable organizational skills with a proactive approach to anticipating office needs
• Exceptional project management skills
• Ability to demonstrate high levels of tact, discretion and judgement when working with confidential/sensitive information
• Excellent communication and interpersonal skills with the ability to build relationships at all levels
• Excellent computer skills including PowerPoint, Excel, Word, Adobe Photoshop, and Illustrator
• Self-starter who is capable of operating in an entrepreneurial environment
• Verbal and written proficiency in English is required. French proficiency is a plus
• Knowledge of event marketing, experiential marketing, media, brand management, promotions, hospitality management and project management
• The position will require occasional international travel across the African continent
• Ability to work in a fast-paced and dynamic and focused environment.
• A strong work ethic and business acumen
• Personable, flexible and a proactive team player

Experience Needed:

• 7+ years of previous experience in an EA/PA or Office Manager role supporting senior-level executives
• Minimum of 5 years of professional experience in events operations/management
• Experience in general office facility management and strong coordination experience
• Prior experience working across the African continent, preferred
• Prior experience managing events budgets and events agencies, required
• Experience working with corporate partners, delivering on contractual obligations, and providing exceptional client/partner experience
• Experienced and highly proficient in using the MS Office

Educational Background:

• Bachelor's degree preferred, but not required
• Project management certification is a plus