Executive Assistant to the Global CEO’s Office at Living Goods

Key Responsibilities to include:

Executive Support

• Manage the CEO’s office diaries and appointment schedules by planning and scheduling meetings, conferences, teleconferences, and organize complex travel agendas. Provide administrative support to the leadership team. Process the CEO’s office expenses and other administrative items.
• Completing a broad variety of administrative tasks for the CEOs office, including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, events, retreats, itineraries, and agendas; compiling documents for meetings and writing minutes.
• Internal communications - Providing a bridge for smooth communication between the CEO’s office, Global and Country teams; demonstrating leadership to maintain credibility, trust and support with Global Executive and Management teams.
• Prioritizing conflicting needs of the CEO, the Global Executive Team and the Executive Strategic Advisor to the CEO; handling matters expeditiously, proactively, and following-through on projects to successful completion, often with deadline pressures.
• Managing the scheduling of onboarding process of new CEO direct reports.
• Develop and edit attractive memos, briefing papers, and presentations

Board Support and Liaison

• Serving as the CEO’s administrative liaison to Living Goods Board of directors on scheduling meetings, travel, onboarding process of new board members, retreats,
• Scheduling all board meetings and following up on confirmation of attendance
• Supporting the Executive Strategic Advisor to the CEO, to compile the quarterly board pack, coordinating with GET members.
• Managing the scheduling of onboarding process of new Board members.
• Maintaining discretion and confidentiality in relationships with all board members.
• Assisting board members with travel arrangements, lodging, and meal planning as needed for physical board meetings.
• Meeting and Events management - Responsible for the seamless coordination of Board meetings and Global Executive Team meetings. Plans, coordinates and executes virtual and physical Global Office all-team meetings, team building sessions, executive team retreats, and other events as needed.

Education, Experience, Technical Skills And Attributes

• Background: Undergraduate degree. 3+ years in a fast-paced working environment. Experience working in a consulting organization or similar environment handling multiple projects and clients. Background relevant to the operations of Living Goods gained in either the private, public or NGO sectors.
• Analytical skills: An analytical mindset
• Communication & Influencing: Experienced at preparing communication materials (PowerPoint, Word documents, email correspondence that meet Board-level standards) and effectively share these – both verbally and in writing in English.
• Planning and Organizational skills: People can rely on you because you can develop the engine that runs the Global CEO office. You will keep the leadership team true to governance routines, are good at keeping calendars and timelines. You keep a tight ship and up to date to-do lists. You like to get the details right.
• Collaboration and team effectiveness: Build team effectiveness and work collaboratively in a Global team environment
• People and info junkie: Once you join an organization you become a sponge, soaking up information quickly. You enjoy getting to learn the inner workings of an organization and meeting and getting to know employees at all levels.
• Discretion: You are a consummate professional. You have an intuitive feel for sensitive situations, and you respect confidentiality.
• Multitasks: You’re able to juggle multiple tasks at once while ‘staying calm and carrying on.’ You think strategically, handle ambiguity and work well in a multicultural environment.

Compensation

• A competitive salary and benefits package commensurate with experience including health insurance and bonus opportunity. The opportunity to be your best while making lives better for those in need.
• Living Goods is an equal opportunity employer and will consider every qualified applicant for employment. Living Goods does not discriminate based on race, ethnicity, national origin, ancestry, religion, gender, sexual orientation or disability.
• Our current job openings are displayed on our website, where you can search for open positions and apply directly. Living Goods does not offer any positions without an interview and never asks candidates for money. If you are asked for money, we strongly recommend that you do not respond and do not send money or personal information.