Executive Business Administrator at Microsoft

Responsibilities

• Build and maintain strong cross-functional relationships with stakeholders (e.g., HR, Finance, Recruiting, Event Teams, Business Support) to enable team and leader priorities.
• Collaborate with internal and external partners to ensure effective communication and coordination.
• Participate in the Business Support community, contribute to team culture, and support onboarding and mentoring initiatives.
• Plan and execute events end-to-end, including logistics, coordination, and post-event follow-ups.
• Act as a key point of contact for events, managing changes and escalating issues as needed.
• Drive engagement initiatives that support team morale and overall team effectiveness.
• Execute projects independently, ensuring timely delivery and high-quality outcomes.
• Own key deliverables, proactively identify risks, and communicate effectively with stakeholders.
• Identify opportunities to streamline processes and improve operational efficiency.
• Manage resources such as equipment, inventory, expenses, and budgets in line with company policies.
• Support vendor management and procurement processes, including purchase orders and tracking.
• Support Rhythm of Business (ROB) activities, including scheduling, logistics, and business cadence execution.
• Assist with space management and planning, including desk allocation, moves, and utilization tracking.
• Maintain accurate systems and data, escalating issues or opportunities as appropriate.
• Partner with Global Talent Acquisition (GTA) and hiring managers to support recruitment efforts.
• Coordinate onboarding and act as a key contact for new hires, vendors, and interns.

Qualifications

Required/minimum qualifications

• High School Diploma, General Educational Development (GED), or equivalent AND 6 months Administrative, Business Support, and/or customer service experience.
• Experience managing an Executive Office.

Additional or preferred qualifications

• 1+ year(s) administrative, business support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and basic administration work.
• Associate's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience.
• 1+ years’ experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training)

Qualifications - Other Requirements: 

• Ability to meet Microsoft, customer and/or government security screening requirements are required for this role. These requirements include, but are not limited to the following specialized security screenings: Microsoft Cloud Background Check: This position will be required to pass the Microsoft background and Microsoft Cloud background check upon hire/transfer and every two years thereafter.