Executive Personal Assistant at Green Wells Energies Limited ( Formerly Wells Oil Ltd)

Ksh 45000 - 60000 / month

Job Description:

• Maintain a disciplined Executive office calendar that protects strategic focus time and ensures all weekly, monthly, quarterly and ad hoc business reviews take place on schedule.
• Support the Executive in reviewing reports from departmental heads and other teams by checking completeness, consistency, supporting evidence, action ownership and follow-up status.
• Maintain an action tracker covering assignments to departmental heads and other relevant managers.
• Coordinate timely closure of critical issues touching on Executive office.
• Capture management meeting issues affecting core business and convert them into clear action logs with owners.
• Ensure the Executive’s weekly and monthly business packs are ready, evidence-based and linked to departmental BSCs, KPIs and risk trackers.
• Improve communication flow, confidentiality, document control and executive-office discipline.

Requirements:

• At least 5 years of experience supporting senior executives, preferably in petroleum, energy, logistics, FMCG, trading, finance, manufacturing or a multi-branch operating environment.
• Strong proficiency in Microsoft Office, especially Outlook/Calendar, Excel, Word and PowerPoint; experience with ERP/CRM dashboards is an added advantage.
• Experience maintaining action trackers, minutes, management reports, confidential records and senior-executive correspondence.
• Exposure to BSC/KPI tracking, sales reporting, credit/collections follow-up, supply-chain reporting or management-accounting packs is an added advantage.

Academic qualifications:

• Bachelors degree in Business Administration or equivalent