Executive /Personal Assistant at Adanian Labs

Responsibilities

• Assists the CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
• Assist in the management and organization of the CEO's calendar by scheduling appointments, meetings, engagements, and daily activities, including running errands.
• Manage and coordinate travel for both business and personal arrangements.
• Spend time and become familiar with all aspects of business and residence.
• Assist in screening calls, emails, transmittals, and visitors.
• Prepare agendas, attend meetings, and transcribe correspondence from handwritten notes.
• Coordinate onsite meetings, luncheons, coffees, in-house events, and campaigns.
• Assist in file organization
• Assist in CRM input and editing (customer relation management).
• Coordinate direct email campaigns (or ability to learn email campaigning).
• Greet and check-in clients and other guests for meetings and events.
• Perform a variety of office and personal errands and Coordinate and manage vendors and contractors at the office and/or residence.
• Manage travel arrangements for the business and personal activities of the CEO.

Skills and Qualifications

• Excellent communication skills and Exceptional people skills
• Detail-oriented and Keen to learn
• Excellent organizational skills and Working professionally
• Excellent problem-solving skills and Excellent management skills
• Must be flexible and willing to work extra time during busy times and on call during weekends and after business hours.
• Thrive in an intense, do-it-yourself, start-up environment.
• Ability to work well within a cross-functional team environment and diverse communities.
• 5 years experience as an Executive / Personal Assistant