Executive Personal Assistant – Insurance Industry at Corporate Staffing

Reporting To: Regional Director,

Gross Salary: Competitive,

Location: Nairobi,

Our client is the leading pan-African reinsurance company and the largest reinsurer in Africa. They seek to hire an Executive Personal Assistant who will be responsible for maximizing the Regional Director’s time and promoting a positive Corporation image. H/She will maintain relationships between the Regional Director and the other members of staff and external clients.

Responsibilities

• Manage an extremely active calendar of appointments; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and also compiling documents for travel-related meetings
• Plan, coordinate and ensure the Regional Director’s schedule is followed and respected.
• Communicate directly, and on behalf of the Regional Director to both internal and external clients when required
• Prioritize and follow-up on incoming issues or concerns addressed to the Regional Director, including those that are sensitive or confidential and determine appropriate course of action, referral or response
• Provide a bridge for smooth communication between the Regional Director’s office and internal departments; demonstrating leadership and maintain credibility, trust and support with senior management staff
• Work closely and effectively with the Regional Director to keep him well informed of upcoming commitments and responsibilities, following up appropriately
• Provide leadership to build to build relations crucial to the success of the regional office and the organisation at large.
• Complete critical aspects of deliverables that may facilitate the Regional Director’s ability to effectively lead the Regional Office successfully
• Prioritize conflicting needs; handle matters expeditiously, proactively and follow-through on projects/assignments to successful completion, some with deadline pressures

Qualifications

• Bachelor’s degree in Business Administration or equivalent degree with a recognised institution
• Minimum of 3 years experience in a similar role
• Experience in a re/insurance company will be an added advantage
• MUST be fluent in English language
• In-depth secretarial and office management skills; practices and laws as applicable
• Excellent communication and presentation skills as well as proven writing skill
• Excellent reporting skills
• Ability to handle sensitive information with the highest degree of integrity and confidentiality
• Fluent in Microsoft Office programs (Word, PowerPoint, Excel and Outlook)
• Ability to prioritize and multi-task seamlessly
• Excellent attention to detail
• Good interpersonal skills with ability to quickly build good and sustainable relationship with stakeholders, including staff, external partners and others
• Problem-solving ability with strong decision-making capability
• Adaptable to various competing demands, and demonstrate the highest level of customer/client service and response