Executive Personal Assistant at Summit Recruitment and Search

Key Responsibilities

• To provide full personal assistant support by dealing with all correspondence and calls.
• To proactively manage and coordinate the diary of the Chief Executive by prioritizing and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided.
• Tracking of progress on agreed issues; follow-up with focal points on deadlines, commitments made, actions taken and coordination of submission of Senior Management’s reports in preparation for relevant meetings and completion of all action items.
• Maintains short, medium and long-term diaries for the CEO, making necessary travel, meeting and other arrangements for appointments.
• Makes administrative arrangements and plan for internal and external meetings, conferences and attends as necessary; to ensure the CEO is fully briefed for meetings, including recommending solutions where appropriate.
• Liaises with external bodies with which the CEO requires representation and is involved in as required.
• Maintain effective filling and data storage including emails and retrieval systems.
• Drafting routine letters to a high standard, minute meetings, taking messages and other administrative tasks as required to support the CEO.
• To coordinate meetings of the Senior Management Team by drafting and collating papers and reports, preparing manageable agendas, taking minutes, and following up on actions points.
• Ensures that all follow-on phone calls, correspondence, and paperwork, is completed in a correct, organized and thorough manner.
• Research and follow up of business contacts made through networking and providing feedback to CEO and general management.
• To provide support for Board of Director meetings by ensuring meetings are properly arranged and serviced. This will include drafting agendas, collating papers, and reports, and following up action points.
• Supporting the Chief Executive to keep the Board of Directors informed about the work of the organization and their appropriate training and induction.
• To plan and manage key organizational events such as AGM, Staff and Volunteer conference, Strategy days, Staff briefings and others as required.

Qualifications

• Relevant Bachelor’s degree.
• Must have a minimum of 5 years’ experience as an executive personal assistant for a CEO and board.
• Must have exceptional problem-solving, organizational, verbal and written communication skills as well as high emotional intelligence.
• Strong ability to establish priorities, work within tight timelines and multi-task.
• Must maintain strict confidentiality.
• Expert knowledge of Microsoft Office packages particularly Excel, Word and PowerPoint.

Deadline for applications: 15th April 2024